Bernadette Nava

High-Volume Invoice Processing: Managed high-volume accounts payable invoices with strict accuracy, selecting appropriate general ledger accounts and maintaining flawless financial records.

Discrepancy Resolution & Matching:Conducted three-way matching of purchase orders, invoices, and proof-of-delivery documentation within the accounting system to identify and resolve discrepancies.

Payment & Cash Management: Prepared timely vendor payments, executed regular check runs, performed bank deposits, and managed local mail pick-ups.

Vendor Relations: Served as the primary point of contact for vendor inquiries, efficiently resolving complex questions regarding invoices and payment statuses.

Aging & Month-End Support: Monitored accounts payable aging schedules to ensure compliance with rigid month-end closing and processing deadlines.

Audit & Documentation Support: Reviewed open purchase order reports, compiled supporting documentation for accounting activities, and maintained comprehensive records to ensure audit readiness.

Cross-Functional Team Assistance: Supported billing operations and provided vital administrative and data entry assistance to the broader accounting team as needed. high-volume invoices and ensured timely payments to domestic and international vendors.

• Preparing, processing, handling cargo import/export documentation, coordinate flight manifest
• Provide customer counter service for delivery and pickup, properly rate airway bill for charges
• Prepare/distribute documentation to appropriate government Agencies
• Understand, send and respond to inquiries on tracings/bookings
• Handling cash transactions
• Notifying shippers/carriers of problems that the shipment sometimes encountered

• Oversaw daily dispatch schedules and freight tracking operations to ensure timely deliveries.
• Supervised daily fleet movements, proactively addressing transit delays and ensuring successful trip completions.
• Managed weekly payroll operations by auditing driver mileage and calculating gross earnings, ensuring accurate compensation.
• Optimized fleet readiness by scheduling maintenance during off-peak hours and managing cargo compliance records.
• Overlooked regulatory compliance, ensuring all local, state, and federal transport permits and tax filings were up to date.
• Managing interviews and background screenings for potential drivers.