Yelena Karpilov
Tel Aviv
Summary
Detail-oriented and highly organized Project & Operations Manager with 7 years of experience leading execution across R&D, product, and technical environments in fast-paced startup settings. Proven success in aligning stakeholders, tracking milestones, improving operational systems, and managing cross-functional project workflows.
Overview
9
9
years of professional experience
Work History
Project Manager
Xtend AI
01.2025 - Current
- - Manage the progress and execution of R&D projects across multiple disciplines.
- - Track task completion and milestones, maintain development dashboards, and lead sprint meetings.
- - Facilitate daily stand-ups and weekly coordination with mechanical and software leads to align on feature releases.
Project & Process Supervisor
Xtend AI
01.2023 - 01.2025
- - Improved and expanded existing operational workflows and project tracking systems in Monday.com, adding more than 10 new boards and automations.
- - Streamlined internal processes that led to a 25% improvement in team responsiveness and cross-departmental coordination.
- - Collaborated with product, mechanical, electronics, and software teams to meet project goals.
- - Provided Monday.com training to team members and built clear, visual dashboards that enhanced task visibility and accountability.
- - Created structured sprint planning and status reporting processes adopted across multiple teams.
Operations Project Manager
Medix Global
01.2022 - 01.2023
- - Managed ISO 27001 implementation and penetration testing projects.
- - Created detailed project plans, defined milestones, tracked progress, and ensured stakeholder alignment.
- - Supported SaaS system selection, supplier comparisons, and updated internal procedures to align with company policy.
Project Manager
GRSee Consulting
01.2017 - 01.2022
- - Led security consulting projects with internal teams and clients across SaaS and health-tech sectors.
- - Coordinated with information security consultants, provided project tracking and reports, and maintained communication plans.
- - Presented project Gantt charts, scheduled activities by milestone, and ensured documentation compliance.
- - Started as Project Coordinator and was promoted to Project Manager within the first year.
Education
Certified Associate of Project Management -
Product Expert
01.2022
B.Sc. - Life Sciences & Social Sciences
Bar-Ilan University
01.2016
Skills
- Project Planning
- Operations Optimization
- Sprint & Task Management
- Team Communication
- Cross-Functional Coordination
- Tools: Mondaycom, Asana, Jira, Zoho, MS Project, Microsoft Office Suite
- Methodologies: Waterfall, Agile
Languages
Hebrew – Native
Russian – Native
English – Proficient
Military Service
Reserve Human Resources Coordinator | IDF, Kiryat Gat | 2009–2011
Timeline
Project Manager
Xtend AI
01.2025 - Current
Project & Process Supervisor
Xtend AI
01.2023 - 01.2025
Operations Project Manager
Medix Global
01.2022 - 01.2023
Project Manager
GRSee Consulting
01.2017 - 01.2022
B.Sc. - Life Sciences & Social Sciences
Bar-Ilan University
Certified Associate of Project Management -
Product Expert
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