VIDA T. KAMPSTRA
Des Plaines
Summary
Detail oriented professional seeking a position with an organization where all previous work experience and education can be utilized. Strong positive work ethic and a goal orientated individual, who can also work together in a team effort.
Overview
25
25
years of professional experience
Work History
Office Manager, Bookkeeper, Paralegal, Secretary, Receptionist, and IT
Kupisch & Carbon, Ltd.
Bensenville
01.2022 - Current
- Payroll, reconciling ledgers monthly, A/P, A/R, Billing, saved firm a lot of money by changing vendors, fixed and created new ledgers that were necessary to keep track of an end of year total, ordering office supplies, kept inventory and reviewing all contracts.
- Preparing and drafting documents for corporate, criminal and misdemeanor felonies, Trusts, Wills, POAs for Healthcare & Property, Real Estate documents – docketing all deadline due dates, POAs, PTAX, Closing Statements, Modification and Mortgage Contingency letters, Bills of Sale, 1099(s), Affidavits of Title, Warranty Deeds and ordering surveys.
- Working on all IT problems, implemented a new phone system and upgraded the accounting software.
Contract Temporary Customer Service Specialist
Signode
Glenview
05.2021 - 11.2021
- Created, reviewed and entered Purchase Orders (POs) in a fast paced environment in a timely manner;
- Learned quickly how to search fields to accurately enter orders;
- I was on the Purchase Order and Inquiry team;
- Checked on past orders to see the status.
Contract Temporary Customer Service Specialist
RMC
Wood Dale
02.2021 - 03.2021
- Created, reviewed and entered Purchase Orders (POs) in a fast paced environment in a timely manner.
- Learned quickly how to search fields to accurately enter orders.
- Statement review to contact Vendor for invoice if necessary.
- Reviewed 45-day listing regarding open Service Orders.
Contract Customer Service Specialist Position for 8 weeks only (temped for someone on short leave)– Order Entry
AMI Bearings, Inc.
Mount Prospect
01.2020 - 03.2020
- Reviewed and entered Purchase Orders (POs) in a fast paced environment in a timely manner.
- Learned quickly how to search fields to accurately enter purchase orders.
- Imported relevant terms and information into the electronic system.
- Reviewed, edited, and verifying shipping methods for the POs.
- Answered phones as back up.
Contract Review Specialist Project
American Academy of Orthopaedic Surgeons
Rosemont
05.2019 - 12.2019
- Reviewed a large volume of contracts (MSAs, NDAs, Hotel, Meeting Contracts, Leases, Consulting Agreements, etc.).
- Imported relevant terms and information into the electronic contract management system.
- Reviewed and edited contracts.
- Updated all contract templates.
- Reviewed privacy policies related to active contracts.
- Taught Associate Attorney how to use the contract cycle platform.
Independent Contractor
12.2018 - 05.2019
- Project to close out files.
Patent Prosecution Paralegal
Quarles & Brady LLP
Chicago
06.2018 - 09.2018
- Highly experienced in all areas of Intellectual Property (IP).
- Patent prosecution (utility and design patents; domestic and foreign; and PCT filings).
- EPAS, EFS-Web filings, Private Pair.
- Drafted responses, amendments, and correspondence for patent prosecution.
- Worked with IP docketing software.
- Updated client’s docketing software in ANAQUA.
- Billed time.
Paralegal/Executive Assistant
Sloan Global Holdings, Inc./Sloan Valve Company
Franklin Park
04.2011 - 05.2018
- Reviewed, drafted, and managed all Agreements/Contracts (NDAs, MSAs, SOWs, etc.); throughout all departments companywide and divisions (pipeline 70-90 contracts monthly).
- Created a contract database with IT utilizing the company’s main software program.
- Introduced electronic signatures via DocuSign, for contracts, intercompany functions, etc.
- Structured new processes throughout company.
- Maintained all aspects of company’s IP portfolio both domestic and foreign for patents, trademarks, copyrights, and litigation.
- Conducted trademark watches; and trademark and patent searches/clearances.
- Maintained annuities and docketing for IP portfolio.
- Provided estimate budget for yearly annuities.
- Provided annuity service instructions to maintain patent life.
- Managed R&D Department’s Engineer project time sheets.
- Maintained master project numbers for all Design Engineering Requests.
- Summarized outside counsel’s monthly invoices.
- Maintained all R&D Department’s vacations, absences, etc.
- Maintained several project reports on a daily, weekly and monthly basis.
- Maintained calendar, scheduled meetings, travel arrangements, completed expense reports for Vice President.
- Prepared correspondence, memos and reports for Vice President.
- Managed a variety of projects related to the department for the Vice President.
- Coordinated meetings/events, including keynote speakers, catering, location, etc.
- Appointed as a Change Champion for company, using Prosci methodologies.
- Filed corporate annual reports.
- Utilized LEAN process.
IP Docket Coordinator
K&L Gates
Chicago
09.2010 - 12.2010
- Coordinated incoming projects for docketing.
- Maintained the firm’s IP docket for patents, trademarks, copyright and other IP docketing procedures.
- Generated dockets using PATTSY Wave.
- Learned and implemented four docketing positions in four weeks.
Legal Assistant/Training Specialist
Brinks, Hofer, Gilson & Lione
Chicago
01.2007 - 08.2010
- Maintained calendar, scheduled meetings, travel, completed expense reports for attorneys.
- Extensive experience in all aspects of intellectual property law.
- Patent prosecution (utility and design patents; both domestic and foreign; PCT filings), litigation.
- Trademarks prosecution (domestic and foreign).
- EPAS, EFS-Web filings, Private Pair, and TARR.
- Worked with IP docketing software.
- Trained new secretaries.
- Lead person regarding client’s procedures for assigned attorney.
- Drafted responses, amendments, and correspondence for patent & trademark prosecution.
- Assisted in the opening of a new satellite office to train the attorneys, paralegals and administrator to the firm’s procedures.
- In September of 2008, promoted to a newly created position as the Training Specialist.
- Worked closely with DOC committee, all managerial department heads to execute new procedures, as well as working closely with the IT department deciphering the difference as a 'user' or 'technical' issue.
- Educated a client’s employee regarding the overview process of patent prosecution.
- Project manager for electronic opening of new matters.
- Restructured and coordinated all aspects of patent proofreading while implementing new procedures and devising new techniques to accomplish this task in a more efficient and accurate process.
- Trained over 30 new employees and authored materials as well as implementing and facilitating the workshops. (These workshops consisted of new docketing software, patent and trademark prosecution boot camps for the Certified Legal Secretaries International exam, EFS-Web filings, portion of Patent Boot Camp for new associates, Office Suite 2007 and other software programs, as well as patent proofreading).
Executive Legal Assistant
Cook, Alex, McFarron, Manzo, Cummings & Mehler, Ltd.
Chicago
04.2000 - 09.2006
- Legal assistant to two Partners, one being the CEO.
- Maintained calendar, scheduled meetings, travel, completed expense reports for Partner/CEO.
- Prepared correspondence, memos and reports for Partner/CEO.
- Managed a variety of projects related to the department for the Partner/CEO.
- Highly experienced in all areas of intellectual property.
- Patent prosecution (utility and design patents; both domestic and foreign; PCT filings), litigation.
- Trademarks prosecution (domestic and foreign), copyright.
- EPAS, EFS-Web filings, Private Pair, and TARR.
- Drafted responses, amendments, and correspondence for patent & trademark prosecution.
- Worked with IP docketing software.
- Lead person regarding client’s procedures.
- Assisted with technical difficulties regarding software.
- Requested by client to work on project at their office.
Freelancer for IP Patent Prosecution
McCracken and Frank
Chicago
09.2010
- Assisted in filing Information Disclosure Statements to help out previous co-worker during job search after company layoffs.
Skills
- PCLaw
- Peach Tree 2019 & 2021
- Dynamics AX 2012
- Astea
- NAV
- Exact Macola
- Agiloft
- CPA docketing software
- Expert Assistant
- ANAGUA
- DocuSign
- SAP
- PATTSY Wave
- Microsoft Office
- Microsoft Word
- XP Windows 10
- Vista
- Microsoft Works
- Excel
- PowerPoint
- Adobe Professional
- Visio
- Explorer
- EFS-Web
- TARR
- Private Pair
- Public Pair
- IP Master
- ProLaw
- CPI AMS system
- Elite
- InterAction
- ECopy 9 and Nuance 61
- Paperworks
- WordPerfect
- Law Bulletin
- Time Matter Program
- Lotus 1-2-3
- Macintosh Microsoft Works
- System 36
- Bunko Ram Enquiring System through Melon
References
REFERENCE LETTERS AVAILABLE UPON REQUEST.
Timeline
Office Manager, Bookkeeper, Paralegal, Secretary, Receptionist, and IT
Kupisch & Carbon, Ltd.
01.2022 - Current
Contract Temporary Customer Service Specialist
Signode
05.2021 - 11.2021
Contract Temporary Customer Service Specialist
RMC
02.2021 - 03.2021
Contract Customer Service Specialist Position for 8 weeks only (temped for someone on short leave)– Order Entry
AMI Bearings, Inc.
01.2020 - 03.2020
Contract Review Specialist Project
American Academy of Orthopaedic Surgeons
05.2019 - 12.2019
Independent Contractor
12.2018 - 05.2019
Patent Prosecution Paralegal
Quarles & Brady LLP
06.2018 - 09.2018
Paralegal/Executive Assistant
Sloan Global Holdings, Inc./Sloan Valve Company
04.2011 - 05.2018
IP Docket Coordinator
K&L Gates
09.2010 - 12.2010
Freelancer for IP Patent Prosecution
McCracken and Frank
09.2010
Legal Assistant/Training Specialist
Brinks, Hofer, Gilson & Lione
01.2007 - 08.2010
Executive Legal Assistant
Cook, Alex, McFarron, Manzo, Cummings & Mehler, Ltd.
04.2000 - 09.2006