Administrative Assistant II
Terry Haynor
State of Illinois/Department on Aging
SPRINGFIELD
10
years of professional experience
Experienced administrative professional with a strong background in contracts, grants, and budget coordination. Skilled in grant writing, budget review, contracts, data analysis, team building, and maintaining organized grant records.
Work History
Administrative Assistant II
3 Years 5 Months- Serves as Grant Coordinator for the Adult Protective Services Division. Reviews all reporting, budgets, Verifies and processes all grant payments. Works within the GATA portal, Amplifund, and Euna grant systems.
- Work closely with statewide Regional Administrative Agencies and all APS provider agencies to formulate grant budgets, training, and provide spending suggestions.
- Collaborates with the IDoA fiscal team to maintain Federal grant budgets, state grant budgets.
- Collects and organizes all grant and contract data, creates and maintains payment and data files, creates monthly/quarterly reporting and spreadsheets for all grants.
Administrative Assistant I/Adult Protective
3 Years 7 Months- Maintained Caseworker registry and CMP system, organizing all correspondence, mail, and records for Adult Protective Services.
- Processed contract and grant payments, reviewed budgets, and created a storage/tracking system for payments.
- Compiled data and created spreadsheets for quarterly reporting.
- Scheduled appointments, meetings, and trainings for the Aging Network.
Administrative Assistant I/Division of Finance
9 Months- Coordinated the administrative processes for contracts and grants for the Department on Aging.
- Received and reviewed notices for State and Federal awards.
- Worked within the GATA system online with grants
- Executed special research projects including grant analysis, data collection, spreadsheets, and reports.
Revenue Tax Specialist
2 Years 1 Month- Answered taxpayer questions via phone regarding individual income tax, withholding tax, sales tax and business income tax in compliance with Illinois tax law and department procedures.
- Interpreted and explained tax laws, researched tax records, and tax documents.
- Reviewed taxpayer correspondence, providing guidance on filings, penalties, and payment requirements.
- Utilized MyTax, GenTax, and SAMS systems to assist taxpayers with their online accounts.
Education
Bachelor of Science - Business Administration
Skills
Data organization
Organizational skills
Computer skills
Grant management
Strong communication skills
Collaborative approach
Timeline
Administrative Assistant II
State of Illinois/Department on Aging
06.2023 - CurrentRead More
Administrative Assistant I/Adult Protective
State of Illinois/Department on Aging
11.2019 - 06.2023Read More
Administrative Assistant I/Division of Finance
State of Illinois/Department on Aging
02.2019 - 11.2019Read More
Revenue Tax Specialist
State of Illinois/Department of Revenue
01.2017 - 02.2019Read More
University of South Carolina
Bachelor of Science from Business Administration
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