Steph Karpinski
Chicago
Summary
Experienced with legal research, document preparation, and case management. Uses organizational skills and attention to detail to maintain accurate case files and support attorneys effectively. Knowledge of legal procedures and protocols ensures seamless workflow and contributes to successful case outcomes.
Overview
5
5
years of professional experience
Work History
Paralegal
GMR Family Law LLP
09.2023 - Current
- Provide exemplary legal support to three high level attorneys, including Principal and Partner, in accordance with case assignments.
- Reduce attorney workload by drafting, filing, and disbursing legal documents such as Engagement Agreements, Notices, Petitions, Motions, Responses, Orders, Exhibits, Balance Sheets, Subpoenas and Riders, Marital Settlement Agreements, Allocation Judgments and Parenting Plans, and letters.
- Manage scheduling of court calendars, deadlines, and meetings to ensure the success of attorney commitments.
- Enhance efficiency of high-volume case management by effectively organizing and maintaining legal documents, files, and correspondence with clients, opposing counsel, and the Courts.
- Facilitated timely and accurate billing by recording billable hours, expenses, and other relevant information in the firm''s billing system.
- Promote a positive work environment by providing training and guidance to junior paralegals or interns as needed.
Legal Assistant and Assistant Administrator
GMR Family Law LLP
11.2022 - 09.2023
- Provide reliable and effective legal administrative support to two Principal attorneys including calendar management (client consultations/meetings and court deadlines and appointments); drafting legal documents; managing client correspondence; providing status updates; and relaying critical information promptly.
- Assist paralegals with trial preparation, including creation of exhibits, trial binders, compilation of witness lists, gathering of evidence, and general organization of all case materials.
- Ensure proper case documentation management, including proper organization, filing, retention, destruction, and protection of confidentiality.
- Transcribe dictation files for paralegals.
- Convert physical file materials to electronic file format upon case closure to ensure document retention compliance.
- Support and carry out the objectives of the Firm Administrator to ensure the overall success of the firm, including daily operations, firm culture, staffing, billing, and management of general office operations.
- Collaborate with the Firm Administrator and IT leaders to facilitate successful projects management, including the transition from a physical server and network environment to cloud-hosted services and the relocation of the firm to a new office facility.
- Reliably fulfill all duties of the Office Coordinator (outlined below).
- Handle sensitive information discreetly, maintaining confidentiality of all data and proprietary business documents.
Office Coordinator
GMR Family Law LLP
07.2021 - 11.2022
- Efficiently and effectively manage the flow of office operations including incoming and outgoing communications (phones, mail, and deliveries); supplies inventory replenishment; conference/meeting rooms scheduling; court courier services facilitation; building and equipment maintenance coordination; etc.
- Provide administrative support to all staff members, assist with daily tasks, and provide training as needed to promote productivity across the organization.
- Complete full billing cycle for the firm, including recording and editing billable time entries, invoicing, recording received payments, collections efforts and resolution, write-offs, and all billing-related correspondence.
Billing Assistant/File Clerk
Lindner & Marsack, S.C.
08.2020 - 07.2021
- Analyze draft invoices (monthly time entries per time keeper) to ensure accuracy, correctness, and completeness against various client guidelines. Distribute monthly performas to attorneys for review/editing. Record performa edits into billing system. Distribute final bills to clients via email, fax, and upload to multiple client portals.
- Enhance customer satisfaction by promptly addressing and resolving billing inquiries or disputes.
- Improved billing accuracy by diligently reviewing and verifying invoice data before submission.
Education
B.A. - Political Science
UNIVERSITY OF WISCONSIN-STEVENS POINT
Stevens Point, WI08.2020
B.A. - Theatre Arts
UNIVERSITY OF WISCONSIN-STEVENS POINT
Stevens Point, WI05.2020
International Relations Certificate - undefined
UNIVERSITY OF WISCONSIN-STEVENS POINT
Stevens Point, WI05.2020
Skills
- Proficient with M365 Office Products; Adobe Software; iManage Document Management Program; Tabs3 Time Keeping & Billing Applications; and Sage Timeslips Software
- Case, file, calendar, and communications management
- Legal research, data collection, writing, document preparation, and court document filing procedures
- Trial preparationExhibit and Trial binder organization
- Legal transcription
Timeline
Paralegal
GMR Family Law LLP
09.2023 - Current
Legal Assistant and Assistant Administrator
GMR Family Law LLP
11.2022 - 09.2023
Office Coordinator
GMR Family Law LLP
07.2021 - 11.2022
Billing Assistant/File Clerk
Lindner & Marsack, S.C.
08.2020 - 07.2021
B.A. - Theatre Arts
UNIVERSITY OF WISCONSIN-STEVENS POINT
International Relations Certificate - undefined
UNIVERSITY OF WISCONSIN-STEVENS POINT
B.A. - Political Science
UNIVERSITY OF WISCONSIN-STEVENS POINT
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