Monday
Shaked Bibi
Facilities Specialist
Summary
Dependable Facilities Assistant with strong background working with multidisciplinary teams to optimize site maintenance and operational efficiency. Supports high standards of maintenance, security and customer service. Diligent and resourceful in solutions development, assisting in repairs and process improvements.
To seek and maintain full-time position that offers professional challenges utilizing interpersonal skills, excellent time management and problem-solving skills.
Overview
9
9
years of professional experience
3
3
years of post-secondary education
2
2
Languages
Work History
Facilities Specialist
Yotpo
10.2021 - Current
- Implemented preventive maintenance on machines and equipment to optimize safety and operational quality.
- Performed routine and comprehensive custodial maintenance of assigned facilities in alignment with specifications.
- Served as point of contact for internal and external customers seeking support and information.
- Maintained physical condition of facilities, applying available resources and personnel to achieve safe, clean and functional environment.
- Assisted with logistical requirements for events and meetings.
- Contacted trade-specific companies for equipment and building repair quotes.
- Monitored expenditures and recommended vendor changes to eliminate issues.
- Maintained inventory and submitted written requests for supplies to keep stock levels even.
- Pushed contractors and vendors to complete projects within specified timelines.
- Provided support and services related to mail and deliveries.
- Prepared action plans to establish procedures for various emergency situations.
- Directed vendors, facilities staff and service providers as required to create efficient and non-disruptive work environment.
- Managed minor appliance issues and scheduled repairs.
- Assisted Facilities Manager in project implementation, materials procurement, contract preparation and scheduling.
- Developed and oversaw budgets for facilities and worked within cost restraints.
- Oversaw facility space leasing and kept peace among units.
- Managed the negotiations and ensured price quotes from suppliers
- Campus – Operating all facilities platforms for the new facilities - Yokneam and Tel Aviv (HQ)
- Execute recreation related activities: cross-organizational company events, holiday celebrations, departmental activities, and product releases.
- Work with cross-functional leaders to plan and execute company-wide initiatives and events.
- Organize office operations, procedures, and office supply procurement.
- New initiatives – improvement for ongoing process (for example: automation modeling for parking tickets on Monday etc.)
Event Manager
Kinneret Production
09.2018 - 09.2021
- Oversaw preparation and management of event budgets to deliver at or below projected costs.
- Hired and cross-trained staff members for various event-specific functions and assessed employees' understanding of associated processes and procedures.
- Coordinated florists, photographers and musicians during for events.
- Prepared invitations to send out to guest lists.
- Planned and organized activities, details and logistics for consept events.
- Produced detailed proposals for events to document timelines, suppliers and budgets.
- Coordinated with sales and marketing teams to publicize and promote events.
- Assembled creative and innovative event attractions based on internal capabilities.
- Nurtured and built relationships with vendors, venues and industry contacts to obtain best pricing and services for events.
- Managed administrative logistics of events planning, event booking and event promotions.
- Generated ideas to enhance and expand current event offerings.
- Interviewed clients to understand event scopes of work, establish budgets and determine timelines for venue selection, guest list finalization and rehearsal, ceremonies and receptions.
- Searched and negotiated suitable venues per setup requirements and budget constraints.
- Delivered prompt payment for event vendors, venues, staff and transportation providers.
- Developed and implemented successful marketing plans to generate event revenue.
- Solicited feedback from clients to assess event success and uncover opportunities for improvement.
- Liaised with clients to determine exact event requirements.
Purchasing and Inventory Manager
Kinneret Production
05.2017 - 08.2018
- Collaborated with purchasing and production to maintain levels of quality and on-hand inventory.
- Labeled, organized and located inventory items in staging areas or on shelves according to quantity, size or type of material.
- Conducted research to address shipping errors and packaging mistakes.
- Diminished accidents 30% by identifying root causes for corrective action.
- Maintained established levels of goods based on sales forecasts and demand to fulfill orders on time.
- Analyzed inventory to identify excess, slow-moving and obsolete inventory and oversaw disposition.
- Strengthened inventory processes to balance supply needs with budget and space limitations.
- Negotiated contracts with outside providers and rates for facility leases to minimize costs to company.
- Secured discounts from third-party logistics service providers to deliver substantial cost savings.
- Collaborated with manufacturing and supply chain management.
- Promoted brand at industry events and through ongoing networking efforts.
- Reduced worker accidents by implementing improved safety standards and monitoring procedures.
- Built continuous improvement culture that attracted and retained high-performing employees while reducing costs.
Sales Representative
Insurance at AIG
09.2015 - 10.2016
- Developed and delivered engaging sales presentations to convey product benefits.
- Boosted brand awareness, implemented promotional campaigns and employed sales tactics as part of territory development.
- Increased sales by offering advice on purchases and promoting additional products.
Office Manager at Coordination
IDF
07.2013 - 06.2015
- Developed and implemented performance improvement strategies and plans to promote continuous improvement.
- Improved operations through consistent hard work and dedication.
- Proved successful working within tight deadlines and fast-paced atmosphere.
- Drove operational improvements which resulted in savings and improved profit margins.
- Commanded regular military personnel in the Headquarters (3 soldiers), professional and organizational authority over the soldiers.
- Responsible for ongoing work office as well as Major-Generals and organizing General Staff meetings.
- Coordinated and connected all parties invited to the office (senior guests from foreign countries, media etc.).
- Responsible for operational, logistical and managerial issues as well as managed the daily routine at the office.
Education
High School Diploma -
Amal A
09.2010 - 06.2013
Skills
Fast Lerner
Software
Office
ERP- SAP
Timeline
Facilities Specialist
Yotpo
10.2021 - Current
Event Manager
Kinneret Production
09.2018 - 09.2021
Purchasing and Inventory Manager
Kinneret Production
05.2017 - 08.2018
Sales Representative
Insurance at AIG
09.2015 - 10.2016
Office Manager at Coordination
IDF
07.2013 - 06.2015
High School Diploma -
Amal A
09.2010 - 06.2013
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