Shahar Lewis
Herzliya
Summary
With over 6 years of dedicated experience, I have successfully managed company facilities, coordinated a wide range of events and conferences, overseen employee contracts and welfare, and efficiently handled yearly budgets. My proven ability to prioritize tasks and excel in fast-paced start-up environments has been key to my success. I am now eager to bring my expertise to a stable company, where I can contribute meaningfully and grow over the long term.
Overview
21
21
years of professional experience
Work History
Office manager / Employee experience
Surecomp
01.2023 - Current
- Spearheaded the design, planning, and execution of comprehensive employee experience programs, including company events, welfare activities, and global employee engagement initiatives
- Acted as the key point of contact for employee welfare, enhancing overall employee satisfaction and retention through innovative programs and creative solutions
- Led cross-functional collaboration to ensure seamless coordination of employee conferences, travel logistics, and global events, fostering a strong and cohesive company culture.
Group Administrative Manager
Medicine
01.2022 - 01.2023
- Manage and oversee all aspects of the company's facilities, including maintenance, repairs, and security
- Plan and coordinate company events and happy hours, including selecting venues and managing vendors
- Responsible for all the Global welfare aspects within the company – gifts, holidays, in and outside Israel
- Coordinate and execute employee conferences, manage travel arrangements, and oversee logistics
- Oversee employee contracts and ensure compliance with company policies and regulations
- Manage the yearly budget for HR, ensuring financial objectives are met
- Provide guidance and support to employees on HR-related matters
- Develop and implement employee welfare programs to improve employee satisfaction and retention.
Group Administrative Manager
OxTech
01.2021 - 01.2022
- Administrative support to a large group of employees
- Coordinate welfare activities: off-site, group events, and gifts
- Budget control – collecting needs, budget building, follow-up, and monitoring
- HR support - Welcome new employees, orientation days, and reports
- Responsible for all the Global welfare aspects within the company – gifts, holidays, and company gatherings, in and outside Israel
- Budget control & vendors Benchmarks
- Manage operation and maintenance of the office
- HR aspects management: Attendance system, Employees Performance review process, company procedures, on/off-boarding, orientation day for new employees, seats
- Responsible for overseas delegations' visits and employee travels Administration and point of contact for the performance marketing network – management of the backend reporting systems, reports, payments, accounts verifications, the opening of new accounts, and management of creative projects
- Travel and registration administration for attending conferences.
Office & Logistics Manager (Part-time)
Expozive Marketing Agency
01.2020 - 01.2021
- Assisting services offered to hi-tech companies in Israel and overseas
- Suppliers interface both for the agency and their clients
- Budget control & preparation of files for Accounts & Finance
- Manage operation and maintenance of the office
- Events and logistics management for events attended by both the agency and its clients
- Assistance in sourcing suppliers for branded materials, events, outsourced service suppliers, and employee welfare vendors and services.
Welfare & Office Manager
Anglo Saxon
01.2019 - 01.2021
- Budget control both internal and external
- Responsible for all the Global welfare aspects within the company – gifts, holidays, and company gatherings
- Suppliers interface both internal and external to the company
- Budget control & vendors Benchmarks
- Customer assistance and troubleshooting issues
- Manage operation and maintenance of the office
- HR aspects management: Employees Performance review process, company procedures, on/off-boarding
- Responsible for overseas guest and CEO travels
- Office management aspects: deliveries, office supplies, expense reports, etc
- Own pre-salaries report: phones, expenses, commissions, etc
- Build, manage, and execute WLB activities and events: toasts, millstones, and business celebrations, holidays, trips, team activities, and gifts
- Project Management of both internal and external projects: arranging open houses, international building projects, etc
- Marketing: Management of advertising including content and placement.
Advertising, Marketing & Brand Manager
Energym Sport
01.2004 - 01.2018
- HR/Human Resources – In a company of over 50 employees: assisting with recruitment, planning execution, and budget monitoring of all well-being activities within the company including gifts, training for new employees, etc
- Advertising: planning, execution & optimization of online and offline campaigns
- Branding- Management of the use of company brand and international brands: design of company products, management and organization of photo shoots, brochures, materials, etc
- Branding: International brands launching
- Marketing: Digital channel management including social media channels; organization of co-operations with media channels and reality TV shows; Public Relations management.
Education
Behavioral Sciences and Management -
Open University
01.2011
Skills
- Fully fluent in MS Office
- Fully fluent in Priority / NetSuite
- HR using Apps: Bob, Mesh, Rainbow, SignNow, Jira, Synerion
- Fully fluent in Trello
- High skill level in Photoshop
- Tools for managing posts on social networks
- Social networking content creation tools
- Media administration systems
Languages
Hebrew - Mother Tongue
English – Fluent
Timeline
Office manager / Employee experience
Surecomp
01.2023 - Current
Group Administrative Manager
Medicine
01.2022 - 01.2023
Group Administrative Manager
OxTech
01.2021 - 01.2022
Office & Logistics Manager (Part-time)
Expozive Marketing Agency
01.2020 - 01.2021
Welfare & Office Manager
Anglo Saxon
01.2019 - 01.2021
Advertising, Marketing & Brand Manager
Energym Sport
01.2004 - 01.2018
Behavioral Sciences and Management -
Open University
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