Jerusha Ann Panganiban
Palatine
Summary
Self-motivated Senior Administrative Assistant with deliberation in providing organization to chaotic workloads. Fast-paced organizer of strategic data known for effortless coordination of back-end specifics to help high-level operations run as smoothly as possible. Exceptional written and verbal communicator known for concise language and thoughtful conveyance of information between proper channels.
Overview
15
15
years of professional experience
Work History
Senior R&D Coordinator
Weber Blackstone
10.2020 - Current
- Assisted supervisory staff with management of complex calendars and to-do lists to support organization and productivity.
- Prepared and distributed team-based communications to foster collaboration and enhance team morale.
- Managed electronic records database and handled all file requests.
- Acted as backup for other employees by providing support and adapting to requirements of department.
- Prepared flawless emails and other documents upon direction of immediate supervisor.
- Supported program operations by preparing and updating invoices, orders and spreadsheets.
- Kept files and records in content management systems such as MS SharePoint, EXCEL and others.
- Categorized and processed sensitive documents with information of deeply personal nature.
- Coordinated trainings for new team members, overseeing onboarding details.
- Acquired proper equipment, refreshments and supplies for meetings.
- Researched and analyzed data to efficiently contribute to executive reports for monthly meetings.
- Maintained inventory of office supplies and placed orders.
- Transcribed and organized information to assist in preparing speeches and presentations.
- Liaised between clients and vendors and maintained effective lines of communication.
- Established administrative work procedures to track staff's daily tasks.
- Surpassed team goals by partnering with colleagues to implement best practices and protocols.
- Facilitated timely delivery of special projects to meet organizational and departmental objectives.
- Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Coordinated office activities and public events.
Senior Administrative Assistant
Weber Stephen Products
01.2011 - 10.2020
- Arranged business travel details for company employees per supervisor requirements.
- Maintained personal schedule, professional calendar, and individual appointments for senior staff members.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Supported program operations by preparing and updating invoices, orders and spreadsheets.
- Supported company leaders by scheduling appointments and organizing itinerary.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
- Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service.
- Continually sought methods for improving daily operations, communications with clients, recordkeeping, and data entry for increased efficiency.
- Assisted coworkers and staff members with special tasks on daily basis.
- Expertly coordinated logistics for functions both within and outside of organization.
- Assisted supervisory staff with management of complex calendars and to-do lists to support organization and productivity.
- Prepared and distributed team-based communications to foster collaboration and enhance team morale.
- Acted as backup for other employees by providing support and adapting to requirements of department.
- Prepared flawless emails and other documents upon direction of immediate supervisor.
- Kept files and records in content management systems such as MS SharePoint, EXCEL and others.
- Categorized and processed sensitive documents with information of deeply personal nature.
- Acquired proper equipment, refreshments and supplies for meetings.
- Maintained inventory of office supplies and placed orders.
- Liaised between clients and vendors and maintained effective lines of communication.
- Established administrative work procedures to track staff's daily tasks.
- Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
Education
Mechanical Engineering
Oakton Community College
Des Plaines, ILHigh School Diploma -
El Camino High School
South San Francisco, CASkills
- Relationship building and management
- Operations management
- Producing invoices
- Event planning
- Administrative support
- Team collaboration
- Effective problem solving
- Proficient in Microsoft office
- Excellent interpersonal skills
- Executive support
- Supervising staff
- Strong organizational skills
Timeline
Senior R&D Coordinator
Weber Blackstone
10.2020 - Current
Senior Administrative Assistant
Weber Stephen Products
01.2011 - 10.2020
Mechanical Engineering
Oakton Community College
High School Diploma -
El Camino High School