Rosario Jimenez
Administration
Addison
Summary
Professional administrative expert, prepared for executive support roles. Skilled in managing complex calendars, organizing high-level meetings, and optimizing office functions. Maintains strong focus on teamwork and achieving results, adapting seamlessly to changing needs. Known for excellent organizational and multitasking abilities.
Overview
7
7
years of professional experience
1
1
Certificate
2
2
Language
4
4
years of post-secondary education
Work History
Facilities Administrative Assistant
Dexter Magnetic Technologies
11.2024 - Current
- Enhanced office efficiency by organizing and maintaining facility records and documentation.
- Streamlined administrative processes for better time management and improved productivity within the department.
- Supported emergency response efforts by assisting in developing evacuation plans and coordinating drills.
- Managed inventory levels effectively for cost control and timely replenishment of necessary items.
- Assist in setting up badge access and enrolling both new and existing employees in safety training courses.
- Assist the Facilities Manager in ensuring that training compliance reports remain accurate and up to date.
Sr Administrative Assistant
The Joint Commission
05.2024 - 09.2024
- Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes
- Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts
- Liaised between clients and organizations and maintained effective lines of communication
- Created memos,letters and correspondence for the leadership I supported.
- Collaborated with cross-functional teams, expediting project completion times and enhancing overall efficiency
- Updated and maintained confidential databases and records
- Contributed to a positive work environment by fostering strong working relationships with colleagues across departments.
Administrative Assistant
Corient
06.2022 - 10.2023
- Support executives with coordinating hotel, car rental, conference and travel bookings
- Assisted 7 executives with tracking and creating monthly expense reports
- Implement onboarding checklist, set up and order the requested supplies for HR team
- Scheduled office meetings and client appointments
- Negotiated contracts with vendors and suppliers for office supplies, equipment and services
- Managed paper and electronic filing systems by routing various documents
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy
- Generated leads through phone calls, emails and face-to-face interactions
- Assist Marketing team with planning and setting up for company events
Corporate Services Administrator
DMG MORI USA
04.2018 - 06.2022
- Book and manage all Outlook calendars for 10 conference rooms, 2 auditoriums and 1 board room for guest meetings
- Assist with company meetings, events, and shows by working with vendors and additional visitors, i.e., registering them, handing out necessary equipment and directing them to appropriate area
- Prepare and serve coffee, drinks, and snacks to visitors
- Work alongside high-level executives and visitors as needed
- Assist with breakfast set up for events
- Disperse incoming and outgoing mail and packages
- Update and order office supplies for staff
- Support assistance to all departments with additional projects
Certification
Notary Public
Education
High School Diploma -
Addison Trail High School
Addison, IL 08.2011 - 06.2015
Languages
Spanish
Professional Working
Skills
Exceptional communication skills
Office
Administration
Travel Coordination
Presentation Creation
Schedule and Calendar Management
Expense Tracking
Event Planning
Organization and Time Management
Multitasking
Critical Thinking
Timeline
Notary Public
12-2026
Facilities Administrative Assistant
Dexter Magnetic Technologies
11.2024 - Current
Sr Administrative Assistant
The Joint Commission
05.2024 - 09.2024
Administrative Assistant
Corient
06.2022 - 10.2023
Corporate Services Administrator
DMG MORI USA
04.2018 - 06.2022
High School Diploma -
Addison Trail High School
08.2011 - 06.2015
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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