Summary
Overview
Work History
Education
Skills
Timeline
Generic

Robin Persin

Arlington Heights

Summary

Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.

Overview

16
16
years of professional experience

Work History

Executive Assistant to CIO

Paylocity
09.2016 - Current
  • Expense reporting on behalf of CIO.
  • Serves as a gatekeeper for internal and external clients.
  • Heavy calendar management across multiple global time zones to manage/schedule meetings, conferences and other events.
  • Handles all domestic and international travel accommodations and itineraries.
  • Prepares conference room and arranges catering for meetings.
  • Project Management for meeting/event creation from start to finish.
  • Prioritizes and manages conflicting appointments using keen judgment to streamline daily, weekly and monthly recurring calendar events.
  • Provides on-site support for larger meetings.
  • Coordinates meeting cadence and availability with Senior Leadership.
  • Drafts email correspondence and announcements on behalf of CIO.
  • Provides calendar management for client or business unit meetings, including administration, scheduling and communication.

Executive Assistant

Amazon
03.2008 - 09.2016
  • Oversaw a team of 5 Executive Assistants and served as their mentor.
  • Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
  • Enhanced productivity by organizing travel arrangements and coordinating accommodations for Executive.
  • Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
  • Improved office efficiency by implementing new filing systems and document management processes.
  • Assisted in the development of company policies and procedures, contributing to a more organized work environment.
  • Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
  • Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
  • Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
  • Served as a liaison between departments to facilitate effective communication throughout the company.
  • Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Organized and coordinated conferences and monthly meetings.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.

Education

Bachelor of Business Administration -

Northern Illinois University
Dekalb, IL
08.2008

Skills

  • Microsoft Office
  • QuickBooks
  • Concur
  • Scheduling
  • Strategic Planning
  • Administrative Support

Timeline

Executive Assistant to CIO

Paylocity
09.2016 - Current

Executive Assistant

Amazon
03.2008 - 09.2016

Bachelor of Business Administration -

Northern Illinois University

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Robin Persin