Rebecca Sneeden

Office Assistant

The Maschhoffs

01.2019 - Current

Maintained confidentiality in handling sensitive information while performing administrative tasks.
Enhanced office efficiency by managing schedules, organizing files, and maintaining a clean workspace.
Facilitated smooth operations by efficiently handling incoming mail, phone calls, and visitor inquiries.
Expedited document processing with accurate data entry and timely filing.
Contributed to a positive work environment by fostering open communication among colleagues.
Prepared and edited documents to produce precise, accurate and professional communication.
Achieved high levels of accuracy in data entry tasks while adhering to strict deadlines.
Assisted in financial tasks such as invoicing, expense tracking, and budget preparation to ensure accuracy.
Strengthened office organization by implementing new filing systems and digital record-keeping practices.
Supported executive staff with well-prepared reports, presentations, and meeting materials.
Ensured timely completion of projects by coordinating resources across multiple teams effectively.
Streamlined workflow and reduced manual errors by implementing new software tools and training staff on their use.
Facilitated better customer service by promptly addressing inquiries and concerns via phone and email.
Increased team productivity, organizing and scheduling appointments and meetings without overlap.
Streamlined communication within office, ensuring timely dissemination of important information to all staff members.
Supported onboarding process for new hires, enhancing their integration into team with comprehensive orientation sessions.
Facilitated smooth workflow by efficiently handling multiple administrative tasks simultaneously, prioritizing according to urgency and importance.
Coordinated meeting schedules and logistics, leading to smoother operations and better time management.
Enhanced staff communication, creating comprehensive internal directory with contact information and areas of expertise.
Enhanced document management efficiency, digitizing paper records and establishing easy-to-navigate filing system.
Improved office supply inventory management, reducing unnecessary expenditures by regularly auditing and ordering supplies.
Input data into spreadsheets and databases.
Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
Reviewed files, records and other documents to obtain information to respond to requests.
Promptly received and forwarded incoming communications, such as phone calls, emails, and letters, to appropriate staff.
Kept office supplies well organized and sufficiently stocked, placing orders promptly to replenish materials before depleted.
Purchased and maintained office supplies.
Assisted with onboarding of new employees.

Summary

Overview

Work History

Office Assistant

Education

High School Diploma -

Skills

Timeline

Office Assistant

High School Diploma -

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