Rachel Nagy
Administrative Assistant
Arlington Heights,IL
Summary
Proactive and efficiency-oriented Construction Administrative Assistant with a background in supporting construction project managers and accounting teams. Skilled in managing various administrative tasks and facilitating effective team communication. Demonstrated track record of providing exceptional administrative support, combined with proficiency in Procore and BuildingConnected. Committed to maintaining accurate records for smooth and efficient project documentation management.
Overview
18
18
years of professional experience
1
1
Certification
Work History
Administrative Assistant
Osman Construction
11.2023 - Current
- Assist project managers with the bidding process, including managing bid requests and bids received and following up with emails and phone calls.
- Print and share plans and specifications.
- Organize project documents and communication in Procore.
- Meeting Minutes
- Maintaining both electronic and hard copy filing systems.
- Gather and review subcontract documents and purchase orders to send them out for signatures and track their status.
Administrative Assistant
American Electric Construction Company
08.2022 - 10.2023
- Reviewed vendor invoices for appropriate documentation and validity prior to payment.
- Monitored AP inbox.
- Saved invoices in their designated e-folders.
- Maintained good working relationships with vendors and resolved disputes.
- Prepared vendor invoices for payment.
- Maintained payroll information by calculating, collecting, and entering data.
- Maintained certified payroll information by calculating, collecting, and entering data
- Executed record filing system to improve document organization and management
- Reconciled credit card statements
- Assisted AR by entering invoices into company software
- Applied AR payments into company software
- Assisted with Chicago Tax Reports
File Organizer
ACCURATE DATA INC
06.2022 - 09.2022
- Examined, categorized, and sorted incoming documents.
- Prepping paperwork for data archiving.
Part-Time Nanny
Various Families
08.2015 - 06.2022
- Supported children in play activities, meals, snacks, hygiene, and socialization.
- Transported children to and from activities using personal or family vehicles.
- Coordinated transportation arrangements for school pick-ups/drop-offs or appointments while prioritizing safety precautions during transit.
- Collaborated closely with parents in establishing boundaries/rules within household which helped maintain consistency across all environments.
- Encouraged physical activity with outdoor play, sports, and fitness games for improved health and motor skills development.
Accounts Payable Clerk
CRITTENDEN COUNTY SHERIFF'S OFFICE
08.2012 - 08.2013
- Received, recorded, and processed invoices for payment
- Account reconciliation
- Maintained vendor records
- Office supply inventory
- Created, organized, and filed purchase orders
- Bank deposits
- Coordinated travel arrangements
Clerk
MARION COUNTY SHERIFF'S DEPARTMENT
06.2007 - 12.2011
- Manage large amounts of inbound and outbound calls in a timely manner
- Responded to sensitive information with care and compassion
- Identify callers needs, clarify information, research every issue and provide solutions and/or alternatives
- Scheduled visitation appointments
- Created inmate seating arrangements
- Data entry for booking and release information
- Custody release
- Communication for transports
- Training new employees/transfers
Education
Associate - Arts
HARPER COLLEGE
Palatine, IL12-2025
Educational Courses - Medical Billing And Coding
New Horizons
Carmel, IN11.2007
Skills
- Administrative Support
- Accounting Support
- Invoice Processing
- Project Documentation Management
- Bid Support
- Microsoft 365
- Computer proficiency
Additional Information
*References available upon request
Certification
- ProCore - Admin Certification - November 16, 2023
- ProCore - Project Manager (Core Tools) - December 26, 2023
Work Preference
Work Type
Full TimeWork Location
HybridQuote
Sometimes the questions are complicated and the answers are simple.
Dr. Seuss
Timeline
Administrative Assistant
Osman Construction
11.2023 - Current
Administrative Assistant
American Electric Construction Company
08.2022 - 10.2023
File Organizer
ACCURATE DATA INC
06.2022 - 09.2022
Part-Time Nanny
Various Families
08.2015 - 06.2022
Accounts Payable Clerk
CRITTENDEN COUNTY SHERIFF'S OFFICE
08.2012 - 08.2013
Clerk
MARION COUNTY SHERIFF'S DEPARTMENT
06.2007 - 12.2011
Associate - Arts
HARPER COLLEGE
Educational Courses - Medical Billing And Coding
New Horizons
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