Nancy Reith
Wood Dale,IL
Summary
Driven administrative professional with expertise in customer service, office administration, and scheduling. Proven ability to enhance operational efficiency and foster positive workplace relationships.
Overview
9
9
years of professional experience
Work History
Lead Administrative Assistant
Assured Partners / Gallagher Arthur J
Elk Grove Village
01.2024 - Current
- Coordinated scheduling and logistics for meetings, ensuring efficient use of time and resources.
- Managed communication between departments, facilitating prompt information exchange and collaboration.
- Streamlined document management processes, improving retrieval efficiency and reducing errors.
- Assisted in preparing reports and presentations, enhancing clarity and professionalism of materials.
- Implemented office organization strategies, optimizing workspace layout for productivity gains.
- Trained new staff on administrative procedures, fostering a knowledgeable team environment.
- Supported project coordination efforts by tracking deadlines and deliverables to ensure timely completion.
- Answered multi-line phone system, routing calls (50+), delivering messages to staff and greeting visitors.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
- Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
- Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
- Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
- Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
- Maintained inventory of office supplies and placed orders.
- Enhanced office environment, organizing spaces for better workflow and employee comfort.
- Assisted in preparation of financial reports, gathering data that contributed to budgeting accuracy.
- Monitored office supplies inventory, ensuring availability of essential items without overstocking.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Assisted coworkers and staff members with special tasks on daily basis.
- Interacted with vendors, and professional services personnel to receive orders, direct activities, and communicate instructions.
- Opened and properly distributed incoming mail to promote quicker response to client inquiries.
- Surpassed team goals by partnering with colleagues to implement best practices and protocols.
- Daily Remote Bank Deposits through BOA
Accounting Assistant
ARS
Itasca, IL
09.2020 - 09.2023
- Closed all Home Depot jobs/contracts ( ARS partner)
- Submitted all Nicor /ComeEd rebates
- Submitted end of month Excel rebate intake
- Remote Deposits with CashPro
- Scheduled HVAC appointments
- Answered multi-line phone system
- Maintained organized filing system for invoices, receipts, and other financial documents
- Performed daily Administrative tasks
Administrative Assistant
EJ WELCH
Elk Grove Village, IL
02.2017 - 08.2020
- Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success.
- Manage and maintained Executives’ schedules
- Coordinated travel arrangements for Executive Leads & Sales Team
- Coordinated group outings for Team Building
- Managed sample inventory
- Prepared flooring/base samples followed by packaging shipping via UPS/FedEx
- Maintained Company's social media (Facebook, Instagram)
- Performed daily office Administrative tasks
Education
High School Diploma -
West Leyden
Northlake05-2001
Skills
- Strong organization
- Budget administration
- Travel arrangements
- Relationship building
- Spreadsheet management
- Accounting support
- Operations management
- Training and coaching
- Event coordination
- Teamwork and collaboration
Timeline
Lead Administrative Assistant
Assured Partners / Gallagher Arthur J
01.2024 - Current
Accounting Assistant
ARS
09.2020 - 09.2023
Administrative Assistant
EJ WELCH
02.2017 - 08.2020
High School Diploma -
West Leyden