Mireille Smeir Nasir

• Managerial work
• Oversee staff and guiding them to ensure that rules, duties and procedure are adhere to.
• Preparing the staff schedule and distributing duties.
• Doing meeting on semi monthly basis (every two weeks), to discuss work, and problems if there are and how to solve it.
• Directing them and sometimes setting new strategies.

• Receptionist Work (Taking care of the Reception, answering all the telephone calls, giving information regarding visa, and how to apply it and where, transferring calls to other departments and employees, and sometimes taking notes when they are not available).
• Ability to organize time, work independently, coordinate and prioritize multiple tasks to ensure that deadlines are met and applications are processed in a timely manner.
• Updating the phone list (for the whole Canadian embassy, Ramallah and Tel Aviv), and the mission phone list, extension list, and the expats list (that includes their names, telephone numbers, and addresses).
• Responsible for the Representative main email, replying some and forwarding others.
• Registering the visitors in the visitors log file, and calling the employees they are visiting to come and accompany them.
• Taking minutes of the meetings.
• I’ve been given a fair information about the visa process such as: * A)Advising customers on their applications for consular services. B)The documents they need to provide, etc…by phone, email, or in person.
• Helping also in the procurement process, calling supplies and bring price offers and quotes, put them in an organized table to make the comparison and making decisions easier.
• Sometimes in the absence of my employee, I had to prepare and set the driver’s schedule .
• Creating inventory system for the stationary supplies, what and when to order, quantities, and organizing it in the cupboard of the departments.
• I was responsible for updating the intranet of the representative, omitting some information, changing employee names, phone list, some websites that doesn’t work anymore and replacing it with the updated ones.
• Giving support to the Head of Mission’s office, sending faxes, taking appointments, sending invitation letters/emails, setting a meeting schedule, booking the conference room, ordering lunch, and if the meetings are outside the office, assigning drivers to be available according to the schedule.
• Preparing business card template, and headed papers, contacting a printing company and communicate with them until we get the printed material.

• Reception Work (Taking care of the telephone calls, welcoming visitors, responsible for the post office mail and DHL (checking and distributing it and preparing to send some when needed, as well the internal mail between our office and the other offices).
• Inventory and Keeping track of the consumptions.
• Archiving (Maintaining, updating forms, files and Archive).
• Control Consumption and Purchases of Kitchen and Stationary Supplies.
• Responsible for office cleanness (Supervising the cleaner), and improving the office overall look decorations, plants, hanging pictures, art works, etc…).
• Providing support and service for other Departments.
• Full support of my role at the procurement department (Preparing Request for Quotations, Everything about Payments starting from Preparing Purchase requests to giving a serial number to preparing the RFQ (Request for Quotation), to following up with Supplies, getting price offers, to opening bids, Bids Analysis, to preparing a Purchase Order, Receiving goods and closing the Payment by the Payment Authorization).
• Responsible for a small Team house for our colleagues that come from other countries to work for a period of time, to make sure it is clean, tidy, provide them with food and give them the help they need. I Myself, created a visitors Booklet from A-Z to help them and give them some info about the area, Jerusalem, and the office, how to use the machines like the washing Machine, etc, as well as a List of Restaurant, Hospital , historical and religious Places, with a map and symbols on it to make it easier.
• I worked as an Administrative Assistant for all those years untill iu got promoted on September and i really enjoyed being a Procurement and Administrative Assistant. I achieved a new goal in gaining experience in a new field, bids, editing contracts, preparing analysis sheets, and i loved the new challenges that I've been through.

I worked for almost three years at the main desk office of the hospital. My duties included dealing directly with customers (patients), opening file cases for them, directing them to the respective clinics, labs or doctors, and admitting them to the hospital, and maintaining office supplies. Upon discharge of patients, I was responsible for calculating the medical expenses incurred, and issuing their invoices.

After working for almost three years at the main office, I requested to move to the surgical ward, where I was typing the medical reports of the patients prior to their discharge from the hospital, as well as regular administrative duties including filing, archiving, taking appointments & correspondence. I requested this change of post, to enhance my skills and capabilities.

Throughout my work, I have also carried out executive secretarial duties for the general manager of the Hospital.

Among the many duties, I arranged his appointment book, drafted letters on his behalf, maintained staff timesheets, and liaised with governmental authorities the admittance of patients from the West Bank.

Volunteering work and helping in youth activities and events such as:

Leader in summer camps

Leader/ teacher in Sunday schools

other activities such as Trips and BBQ gathering events.

My first training to become a leader and i was the youngest among all the leaders, i had this passion in my and i have the ability and what it takes to be one, and this year was the start of my journey in the club and summer camps specifically.

• Summer camps that i was a leader at , i used to be responsible to create dances for the girls and boys, it was epic. i enjoyed every single moment working in this, it was my identity at that time.
• Taking care of little kids and amusing them during summer was a real joy for me.
• Also i was a member at the arab orthodox club scout which i also enjoyed serving at, i felt like i was serving my community.

I Joined this club two years ago to Serve the Community. It is a charity Organization that has several clubs all over the world, where we do charity events to raise money and serve our community.