Cynthia Bean
Midlothian
Summary
Detail-oriented and dependable Senior Administrative Assistant with extensive experience delivering comprehensive administrative and operational support to senior executives and business units. Expertise in calendar management, event coordination, and facilitating executive meetings ensures seamless operations and effective time management. Proven collaborator with HR, successfully streamlining onboarding and offboarding processes to enhance organizational efficiency. Highly adaptable and efficient, thriving in both remote and hybrid work environments while consistently achieving high-quality results amidst competing priorities in fast-paced settings.
Overview
13
13
years of professional experience
Work History
Senior Administrative Assistant
DEPAUL UNIVERSITY
09.2021 - 12.2025
- Assisted in communication between trustees and administrative committees regarding financial matters. Supported scheduling for treasurer controller and risk management manager. Helped coordinate meetings and track action items.
- Facilitated preparation of board meeting materials, resulting in enhanced discussion quality. Streamlined scheduling and administrative processes, leading to improved operational efficiency. Achieved accountability through proactive follow-up on action items.
- Managed acquisition and verification of insurance certificates for diverse events and internship programs.
- Managed comprehensive logistics and execution of office relocation to support uninterrupted financial operations.
- Coordinated appointment scheduling and prioritized tasks for multiple executives to enhance overall productivity.
- Orchestrated logistical planning for university events to enhance participant engagement and optimize operational efficiency.
Senior Administrative Assistant, American Hospital Association Contract
CONNECT SEARCH LLC
11.2020 - 07.2021
- Managed complex calendars for leadership, scheduling and confirming meetings, appointments, and calls. Produced meeting agendas, project status reports, financial reports, and presentations.
- Tracked and followed up on action items ensuring timely completion
- Converted company leads to Salesforce contacts, ensuring data accuracy
- Provided project support as assigned by leadership, improving team efficiency
- Coordinated complex calendars and scheduling for senior management, ensuring efficient time management.
- Streamlined office procedures, reducing administrative delays and enhancing workflow efficiency.
- Managed communications with clients and vendors, fostering professional relationships and improving service delivery.
- Implemented electronic filing system, increasing document retrieval speed and improving organizational structure.
Executive Assistant
BMO HARRIS BANK
03.2018 - 11.2019
- Managed onboarding, offboarding, and internal transfers, ensuring smooth transitions and compliance with office resources and company policies. Coordinated executive travel, including flight and hotel bookings through Concur, scheduling meetings, and arranging conference rooms and resources.
- Planned and executed department events across multiple states, fostering employee engagement.
- Processed executive expense reports and vendor invoices, ensuring adherence to company guidelines.
- Managed employee vacation and absence schedules to optimize team availability.
Senior Administrative Assistant
BMO HARRIS BANK
03.2013 - 03.2018
- Generated financial and sales activity reports, using SAP Business Objects and Siebel CRM to provide executives with actionable insights. Coordinated travel and logistical arrangements for executives, ensuring seamless execution of meetings and events.
- Streamlined employee onboarding and offboarding processes, saving company several hours annually in processing time
- Collaborated with IT teams creating 2 new company portals, significantly reducing procurement delays, and improving operational efficiency
- Managed invoice processing, ensuring compliance with vendor agreements and company policies
Education
Certificate - Administrative Assistant-Management
South Suburban College
South Holland, ILDiploma - Secretarial Studies
Catherine College
Chicago, ILComputer Science
Northern Illinois University
DeKalb, ILSkills
- Calendar management
- Proficient in Microsoft Office Suite and collaboration tools
- Proficient time management
- Comprehensive executive coordination
Timeline
Senior Administrative Assistant
DEPAUL UNIVERSITY
09.2021 - 12.2025
Senior Administrative Assistant, American Hospital Association Contract
CONNECT SEARCH LLC
11.2020 - 07.2021
Executive Assistant
BMO HARRIS BANK
03.2018 - 11.2019
Senior Administrative Assistant
BMO HARRIS BANK
03.2013 - 03.2018
Certificate - Administrative Assistant-Management
South Suburban College
Diploma - Secretarial Studies
Catherine College
Computer Science
Northern Illinois University