Maria Rodriguez
Glendale Heights
Summary
Dynamic Project Scheduler with over 15 years of experience., excelling in project management and resource coordination. Proven ability to enhance crew efficiency and ensure timely project delivery. Adept at risk assessment and fostering effective communication, driving successful outcomes in fast-paced environments.
Overview
20
20
years of professional experience
Work History
Project Scheduler
Peerless Fence Inc.
03.2023 - Current
- Coordinated installation schedules to enhance crew efficiency and meet project timelines.
- Project Monitoring: Monitor daily progress, handle scheduling conflict, and adjust schedules due to weather or material delays.
- Verified material availability and collaborated with yard managers to prepare inventory for scheduled projects.
- Served as primary contact for customers, managing installation appointments and ensuring timely updates.
- Coordinated inspections 24-48 hours in advance.
- Documentation: Maintain accurate, real-time records in company CRM Software.
- Safety & Compliance: Ensure JULIE tickets are set up for each individual project.
IT Project Coordinator
Connection
Schaumburg
02.2014 - 02.2023
- Maintaining and monitoring project plans, project schedules, work hours, budgets, and expenditures.
- Coordinated stakeholder meetings to ensure alignment and gather feedback.
- Documented key actions and decisions from meetings, following up to drive accountability.
- Ensuring project deadlines are met.
- Assessed and identified necessary changes to project scope and objectives.
- Developing project strategies.
- Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.
- Assessed project risks and issues, providing actionable solutions to mitigate impact.
- Ensure stakeholder views are managed towards the best solution.
- Chair and facilitate meetings where appropriate and distribute minutes to all project team members.
- Create a project management calendar for fulfilling each goal and objective.
IT Project Coordinator/IT Recruiter
SmartSource Inc.
Saint Charles
01.2014 - 12.2018
- Liaise with clients to identify and define project requirements, scope and objectives.
- Ensured client needs were addressed throughout project development.
- Assisted in preparing project proposals, timelines, schedules, and budgets to align with client expectations.
- Tracked deliverables, conducted data entry, and reported real-time project status to client and project management.
- Monitor and track project’s progress and handle any issues that arise.
- Act as the main point of contact and communicate project status adequately to all participants.
- Use project management tools to monitor working hours, budget, plans and money spent.
- Reported and escalated issues to management.
- Created and maintained comprehensive project documentation, plans, and reports to ensure clear communication and project alignment.
Dispatcher
M. Raess & Son Trucking, Inc
Carol Stream
02.2014 - 10.2014
- Inventory & Order Management: Monitor retail station fuel levels via Automated Tank Gauge (ATG) systems and "My Tank Gauge" tools to manage keep-full customer inventories. Receive and process fuel orders from varied customers.
- Routing & Scheduling: Analyzed daily delivery requirements to develop routes that minimized delays from traffic and access restrictions.
- Driver & Equipment Management: Prepared and assigned driver work schedules to maximize equipment utilization and ensure timely deliveries.
- Customer Service & Issue Resolution: Investigated and resolved customer service issues and inventory discrepancies as primary point of contact, enhancing customer satisfaction.
- Safety & Compliance: Immediately report and document incidents, including spills, accidents, injuries, mixes, or safety hazards to the Dispatch Manager. Maintain a "Safety First" attitude and ensure compliance with all DOT, state, and federal regulations.
- Fleet Maintenance: Monitor driver pre/post-trip inspections, schedule repairs with 3rd party mechanics, and ensure all maintenance is documented in the truck’s DOT file.
- Inventory & Order Management: Monitor retail station fuel levels via Automated Tank Gauge (ATG) systems and "My Tank Gauge" tools to manage keep-full customer inventories.
- Administrative Tasks: Code completed invoices and forward them to the Dispatch Manager for payment processing.
Project Coordinator
Robert Half Technology
Chicago
07.2013 - 02.2014
- Served as main point of contact throughout project lifecycle, ensuring clear communication and alignment on objectives.
- Coordinated with Project Manager and Technical Recruiters to deliver projects including PC refresh, Win 7 migrations, and Office 365 installs, contributing to successful project execution.
- Prepared project work plans, budgets, and status reports, streamlining project tracking and financial oversight.
Project Coordinator/Project Manager
Corporate Safe Specialist
Posen
07.2012 - 07.2013
- Acted as the main point of contact from project inception to completion.
- Coordinated with Project Administrator and Project Managers to complete diverse projects including safe installs, removals, conversions, and software upgrades.
- Facilitated coordination among project team members, clients, and subcontractors for activities such as site surveys, environment setup, installation, and product activation.
- Allocated resources to various departments and project managers as per their needs and requirements.
- Analyzed and monitored the project reports to sort out issues in the documentation section.
- Documented daily project reports for various departments, detailing progress, schedules, budgeting, and forecasting.
- Coordinated with the Project Supervisor on additional assignments and small projects.
- Worked with tech support to verify transmission and communication via wireless, analog, and digital.
FTC (Field Traffic Controller)
Comcast
Elmhurst
10.2007 - 06.2012
- Major Duties: Routed work according to technicians skills. May work via radio, phone and computer; track technicians and contractors daily progress to ensure production and time frames are met.
- Dispatch independently coordinated field activity work through radio, phone, and computer communication.
- Acted as a liaison between the technicians, their shop and other internal departments.
- Closed CSG work, updating departments and managers on system performance.
- Updated open work orders for rescheduling or closure at shift's end, confirming completion of technician routes.
- Compiled and maintained operational reports, logs, and files to support workflow and decision-making.
- Assisted with unique subscriber problems, determined diagnosis of problems and took appropriate action.
- Professionally handle all types of customer inquiries and complaints to fully resolve customer concerns, including troubleshooting, correcting accounts, scheduling and following up on work orders to ensure service is working.
Administrative Assistant
A & J Distributors
Elk Grove Village
05.2006 - 10.2007
- Managed calendars, scheduled meetings, and organized expense reports to support operational needs.
- Coordinated department schedules and arranged client appointments to optimize team availability.
- Oversaw daily operations of front office, ensuring smooth workflow and efficient service delivery.
- Executed various administrative tasks including reception, shipping, receiving, invoicing, data entry, imaging, filing, accounts payable, and accounts receivable.
- Assisted with the coordination of the weekly and monthly Manager's meetings.
- Organized and maintained file correspondence, systems and other essential records.
- Prepared outgoing mail and correspondence, including faxes, emails, and overnight packages.
- Monitored budget expenditures to ensure compliance with financial guidelines.
Education
High School Diploma -
Stratford Career Institute
Skills
- Project scheduling
- Project management
- Planning
- Risk assessment
- Budget monitoring
- Project management software
- Proficient at Excel
- Proficient at Oracle
- Proficient at AS400
- Proficient at Word
- Proficient at Outlook
- Documentation management
- Problem solving
- Team collaboration
- Critical thinking
- Decision-making
- 15 years experience
References
Available Upon Request
Timeline
Project Scheduler
Peerless Fence Inc.
03.2023 - Current
IT Project Coordinator
Connection
02.2014 - 02.2023
Dispatcher
M. Raess & Son Trucking, Inc
02.2014 - 10.2014
IT Project Coordinator/IT Recruiter
SmartSource Inc.
01.2014 - 12.2018
Project Coordinator
Robert Half Technology
07.2013 - 02.2014
Project Coordinator/Project Manager
Corporate Safe Specialist
07.2012 - 07.2013
FTC (Field Traffic Controller)
Comcast
10.2007 - 06.2012
Administrative Assistant
A & J Distributors
05.2006 - 10.2007
High School Diploma -
Stratford Career Institute