Luis Portillo
Moline,IL
Summary
Experienced bilingual Executive Assistant providing comprehensive administrative support to senior executives. Skilled in coordinating high-priority projects and optimizing office operations. Proficient in scheduling, design, marketing, and data management, contributing to efficient workflow and successful project outcomes.
Overview
8
8
years of professional experience
1
1
Certification
Work History
Executive Assistant to Vice Chancellor
University of Wisconsin-Milwaukee
Milwaukee, Wisconsin
04.2022 - 08.2025
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Handled confidential and sensitive information with discretion and tact.
- Designed a new divisional website with SEO optimization and rebranded sites for each departments.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Designed marketing materials including logos, event themes, brochures, flyers, videos and more.
- Served as a liaison between departments to facilitate effective communication throughout the division.
- Served as special assistant on UWM's behalf to the Milwaukee Anchor Collaborative.
- Any other duties as assigned: hiring committees, CMT reports, Chapman Hall Building Co-Chair
Club Manager
Quad City Tennis Club
07.2020 - 01.2022
- Upheld a positive client experience as head of customer service.
- Implemented a new Point of Sale system.
- Designed and created signage for apparel shop, COVID-19 guidelines and employee scheduling.
Tutor and Tech Support
Tiny Eye- Ridgewood Elementary School
05.2017 - 07.2017
- Tutored students in English and Spanish.
- Prepared synchronous online classes for students and their teachers.
Oral History Interviewer
Putnam Museum
04.2021 - 07.2021
- Conducted recorded interviews to gather local oral history.
- Proficient in online and in-person interviewing.
Education
Public Relations & Spanish -
University of Wisconsin-Milwaukee
Milwaukee, WI07.2021
Skills
- Executive and Administrative support
- Scheduling/Calendar management
- Excel spreadsheets
- Advanced MS Office Suite
- Database management
- Presentation development
- Website Development
- Adobe Programs
- Canva
- Procreate
- Digital Accessibility
- Strong problem solver
Affiliations
- Roberto Hernández Center
Certification
- Digital Arts and Culture
- Digital Accessibility
- SEO Optimization
Languages
Spanish
Native or Bilingual
Timeline
Executive Assistant to Vice Chancellor
University of Wisconsin-Milwaukee
04.2022 - 08.2025
Oral History Interviewer
Putnam Museum
04.2021 - 07.2021
Club Manager
Quad City Tennis Club
07.2020 - 01.2022
Tutor and Tech Support
Tiny Eye- Ridgewood Elementary School
05.2017 - 07.2017
Public Relations & Spanish -
University of Wisconsin-Milwaukee
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