Luciana Van Dort
Chicago
Summary
Thrives in fast-paced environments, consistently demonstrating strong organizational and problem-solving skills. Developed expertise in project coordination and team management within collaborative setting. Looking to transition into new field, leveraging these transferable skills to drive impactful results.
Overview
13
13
years of professional experience
Work History
Senior Coordinator
Golub Capital
06.2023 - Current
- Provide executive support for 2 business development officers at the firm and collaborate with the entire Senior Coordinator team across the US to negotiate meeting times, align calendars, and serve as backup for one another
- Perform data entry in MS SharePoint, CRM data system, and Microsoft Outlook
- Provide daily client outreach and meeting coordination
- Complete travel booking and expense reporting with Concur
- Perform quarterly call outreach and scheduling with clients of the firm
- Print and ship materials to executives for client business trips
Executive Administrative Specialist
EA Collective
10.2021 - 01.2023
- Performed office administration, including front desk reception, vendor relations, operations management, mail distribution, and shipping coordination
- Served as Committee Leader, running monthly activities committee meetings and planning corporate events through marketing, set-up, supplies management, and delegation of tasks
- Planned all major office celebrations, including the company Christmas party, summer outings, and happy hours
- Owned the Summer Internship Program, including screening all candidates, conducting first round interviews, and completing onboarding schedules for the 12 students hired
- Served as point of contact for obtaining COIs for vendors
- Ran all new hire onboarding procedures, including first week orientation schedule, desk setup, office tour, and luncheons
- Booked flights and hotel rooms for employees
- Managed conference room calendars
- Reconciled corporate credit card charges on multiple accounts
- Paid multiple monthly vendor invoices, including building utilities
- Organized and consolidated all MSA / SOW legal documents for accountant’s reference
Executive Studio Administrator
Listen Ventures
04.2019 - 04.2020
- Provided executive support for 2 lead partners of a venture capital firm
- Hosted yearly Investor’s Meeting event at the studio and owned all invitations, space setup, catering, guest reception, and assembly and distribution of gift bags, including items from the funded portfolio companies
- Coordinated Quarterly Board of Director meetings with corresponding portfolio company schedules
- Contributed to sourcing new opportunities through deal flow pipeline and contact acquisition using the Affinity database
- Maintained the studio in collaboration with building management regarding necessary repairs and space modification approvals
- Led internal and external event planning, including client meeting arrangements
- Booked travel arrangements for all employees and external investors and portfolio company teams
Executive Team Assistant
Leo Burnett (Ricoh)
03.2017 - 03.2019
- Provided executive support for 2 Senior Vice Presidents, 3 Executive Vice Presidents, and 2 Vice Presidents on the Samsung team within Leo Burnett
- Coordinated calendar for client communications, board-room reservations, and facilitation of weekly team meetings
- Booked all executive domestic and international travel
- Completed all executive expense reports within the Altair system and submitted to finance team for timely reimbursement
- Reconciled executive’s corporate credit card usage
- Facilitated social outings and internal events with the broader Samsung team
Office Manager / Bookkeeper
The Image Group
06.2015 - 01.2016
- Performed executive calendar management for CEO and lead team and booked all travel arrangements
- Managed employee benefits through Workamajig, including payroll, 401k, flex spending, and expense report reimbursement
- Generated accounts payable / receivable, including distribution and deposited funds received
- Edited advertisements, presentation decks, and other miscellaneous documents
- Proactively researched and resolved any account receivable discrepancies and provided support for billing inquiries
- Managed all shipping, mail distribution, inventory, and ordering of supplies
- Maintained vendors relationships regarding advertisement deliverables
- Developed new procedures for accurate set up of contracts, creating timely billing and revenue recognition
Executive Administrative Assistant / Office Manager
Twisthink
08.2012 - 06.2015
- Provided executive administration for 3 lead partners and extended team of 20+ engineers and designers
- Owned business development through Salesforce contact acquisition and implemented targeted marketing campaigns
- Managed social media platforms
- Performed extensive copywriting for website upgrade project
- Led event planning for team building activities, including Habitat for Humanity volunteering, trail rides, and all holiday parties
- Facilitated bi-weekly team meeting, calendar management, and client preparation for visitors
- Booked all flights, hotels, and rental cars for traveling team members and accommodations for visiting guests
- Filed all legal documents and non-disclosure agreements
- Assisted in recruiting and interviewing
- Recorded and compensated expense reports
- Managed daily office operations, including guest reception, kitchen maintenance, and stocking supplies
Education
Bachelor of Arts (BA) - Creative Writing - Minor in Studio Art
Hope College
Holland, MISkills
- Executive Assistance
- Office Management
- Data Entry
- Calendar Management
- Meeting Planning
- Travel Arrangements
- Creative Writing
- Editing
- Organization
Timeline
Senior Coordinator
Golub Capital
06.2023 - Current
Executive Administrative Specialist
EA Collective
10.2021 - 01.2023
Executive Studio Administrator
Listen Ventures
04.2019 - 04.2020
Executive Team Assistant
Leo Burnett (Ricoh)
03.2017 - 03.2019
Office Manager / Bookkeeper
The Image Group
06.2015 - 01.2016
Executive Administrative Assistant / Office Manager
Twisthink
08.2012 - 06.2015
Bachelor of Arts (BA) - Creative Writing - Minor in Studio Art
Hope College
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