Lindsey Hines
Sycamore
Summary
Mission-driven school operations and enrollment professional with comprehensive experience in admissions coordination, strategic communications, tuition management, and event-based fundraising within Catholic education. Trusted partner to school leadership with a proven ability to strengthen family engagement, support enrollment growth, and manage data-driven systems that sustain long-term school vitality. Committed to advancing the mission and sustainability of Catholic education through relationship-building, strategic communication, and organized operational leadership.
Overview
6
6
years of professional experience
Work History
Administrative Assistant
St. Mary School
Sycamore, IL
06.2023 - Current
- Serve as operational partner to the Principal, supporting strategic planning, daily school management, and long-term growth initiatives
- Lead enrollment and recruitment efforts, including planning and promoting open houses, coordinating and conducting campus tours, and guiding families through the admissions and registration process
- Develop and manage school-wide communications, marketing materials, website content, email correspondence, and social media platforms
- Coordinate and promote fundraising events and school programs in collaboration with leadership and parent volunteers
- Oversee tuition management, billing, and financial tracking through FACTS, ensuring accurate reporting and account reconciliation
- Maintain comprehensive student and staff records within FACTS, ensuring compliance, confidentiality, and data integrity
- Manage front office operations, serving as primary point of contact for families, visitors, and faculty
- Order and manage school supplies, coordinate vendor relationships, and process invoices and payments
- Create and maintain organized student file systems in accordance with school and diocesan standards
- Schedule required inspections and coordinate school safety drills to ensure regulatory compliance and campus security
- Support faculty and staff with administrative processes, documentation, and operational needs
School Secretary
St. Mary School
Sycamore, IL
02.2020 - 06.2023
- Managed daily office operations, ensuring a welcoming environment for students and parents.
- Developed efficient communication channels between staff, parents, and students to streamline information flow.
- Managed school calendar and scheduling, ensuring timely communication with parents, teachers, and administrators.
- Lead enrollment and recruitment efforts, including planning and promoting open houses, coordinating and conducting campus tours, and guiding families through the admissions and registration process
- Develop and manage school-wide communications, marketing materials, website content, email correspondence, and social media platforms
- Maintain comprehensive student and staff records within FACTS, ensuring compliance, confidentiality, and data integrity
- Manage front office operations, serving as primary point of contact for families, visitors, and faculty
- Organized parent-teacher conferences
- Maintained an up-to-date database of student records, safeguarding confidential information while providing easy access when needed.
Education
Elgin High School
Elgin, ILBusiness
Elgin Community College
Elgin, ILSkills
- Enrollment Management & Retention Strategy
- Admissions Coordination
- Event Planning & Fundraising Support
- Volunteer & Community Engagement
- Strategic School Communications
- FACTS Student Information System
- Social Media & Website Content Management
- Marketing Campaign Promotion & Print Material Development
- Microsoft Office (Excel, Word, Outlook)
- Google Workspace
- Social Media Platforms (Facebook, Instagram)
- Website Management Systems
Timeline
Administrative Assistant
St. Mary School
06.2023 - Current
School Secretary
St. Mary School
02.2020 - 06.2023
Elgin High School
Business
Elgin Community College