Karin Hansen

• Lead cross-functional teams to deliver projects on time and within scope.

Investigate and source venues for meetings, client dinners, accommodations and off site events.

• Develop and maintain project planning schedules
• Implement process improvements that enhanced team collaboration and efficiency.
• Mentored junior project executives, fostering professional development and skill enhancement.

Project Management
Manage all venues and associated logistical arrangements including congress attendance and business centre, dinners and break-outs and housing blocks and attrition

Manage and co-ordinate client requirements with all 3rd party suppliers/internal service providers

Travel on-site to manage events and for site inspections including planning meetings with all suppliers and for delivery of the event

Client Liaison and Development:
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Deliver first class customer service following clients goals
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Plan, attend and implement client planning meetings – face-to-face, hybrid and virtual including debriefs

Financial Management:
Responsible for the preparation and maintenance of budgets, throughout the lifecycle of each event including approving invoices

Ensure compliance with company and client invoicing processes

To work with appropriate support departments to ensure the delivery of client measurables

• Served as an event specialist supporting the Global Events and Marketing departments to ensure the successful delivery of tradeshows and scientific webinars
• Worked with multiple business units and commercial departments to coordinate and create planning timelines and documents
• Managed the scheduling and tracking of event stakeholder responsibilities as delegated within the scope of the event coordination process
• Served as the primary contact for the cross departmental communications surrounding events
• Supported stakeholders and marketing leads in determining the goals and objectives of events
• Partnered with third party agencies to track and ensure event support logistics and deliverables
• Contributed to ongoing process improvement to help streamline and optimize the event planning process
• Coordinated logistics for multiple events, ensuring seamless execution and adherence to timelines.

• Contract position responsible for the planning and process management of a three-day virtual investor conference for over 900 registered attendees.
• Coordinated all tasks and logistics related to the planning of a three-day virtual conference consisting of multiple breakout sessions, keynote, plenary and boot camp sessions
• Scheduled and led daily stakeholder meetings to efficiently address project needs and create ongoing action items and plans for delivery
• Collaborated with internal stakeholders in the graphic design and editorial departments on the development and alignment of conference collateral and promotions including the conference program and sponsor presence
• Assisted with conference marketing efforts and attendee registration process
• Communicated with speakers and panelists to obtain presentation details and materials, schedule rehearsals and platform orientations
• Worked with conference host (Cvent) to build the virtual event within the platform and ensure a seamless run of show during the conference

• Contract position responsible for the overall creation and management of a live, virtual, product focused event for over 500 attendees.
• Conceptualized, built and maintained a high-visibility, national event in the virtual platform Bizzabo
• Worked closely with a cross functional project team, internal stakeholders and external vendors to plan and execute a quality virtual experience
• Handled all aspects of pre-program planning and project management
• Served as attendee main point of contact for registration support, event log-in and general questions
• Sourced and secured a full-service production company to provide a professional broadcast studio, staff and day of event support
• Utilized platform outcomes team and resources for virtual event platform guidance
• Coordinated and oversaw planning and execution of pre-event production
• Developed event plans, timelines, task lists, and project components
• Collaborated on and led the development and execution of event promotions
• Worked with graphic designers on event copy and creative development

• Managed and organized complex, off-site, multi-day, National Sales Meetings for executives, sales team leaders and members
• Executed and planned all logistical aspects of the company presence at national customer facing industry specific tradeshows and conferences
• Worked in coordination with the Marketing Managers/Directors and communications platforms to plan and execute marketing strategy
• Assisted the Marketing Managers/Directors with the creation, production and distribution of physical and electronic marketing collateral
• Worked with designers on multiple marketing design projects for both print and electronic distribution