Karen Bartoni
Belleville,IL
Summary
Versatile Senior Program/Project Coordinator with background successfully executing diverse project tasks to meet deadlines. Highly skilled at communicating with colleagues, monitoring status and achieving key milestones. Enthusiastic problem solver and talented team player with superior planning and decision-making skills.
Overview
19
19
years of professional experience
Work History
Senior Program/Project Coordinator
UMSL/MIMH
01.2014 - Current
- Monitor contracts, extensions, and amendments with outside suppliers, private agencies, and consultants with Purchasing and legal offices; monitor the contracts for cost effectiveness
- Monitor operating expenses, prepare monthly variance-to-budget reports, Oversee the processing of consultant agreements, purchase orders, reallocation of expenditures, and other expenses Oversee and responsible for Effort certification for faculty and staff
- Prepares, distributes and reviews monthly reports with Principal Investigators
- Prepares and submits journal entries and tracks payments
- Advise and assist departmental personnel with purchasing procedures, and prepare and process payment-related forms, requisitions, journal entries, etc
- Prepares and submits personnel forms/salary distribution changes for processing.
- Supervised multiple projects from project start through delivery by prioritizing needs and delegating assignments.
- Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.
- Managed budgets effectively, ensuring resource allocation was optimized for maximum project success.
- Maintained database and spreadsheets with accurate status.
- Responded to requests for information on materials to inquiring parties.
- Facilitated frequent progress reports and presentations to keep management informed about ongoing activities within their respective domains.
- Tracked hours and expenses to keep project on task and within budgetary parameters.
- Managed competing demands and professionally adapted to frequent change, delays and unexpected events.
- Streamlined procurement processes for project resources, cutting down on delays and fostering smoother project execution.
- Monitored project progress, identified risks and took corrective action as needed.
Business Support
UMSL
01.2006 - 01.2014
- Monitoring of departmental budgets, funding, grants, contracts, payroll, employment, travel and purchasing
- Maintain detailed financial statements on all accounts within the departments
- Preparation of budgets, grant proposals and status reports
- Compile fiscal information in order to prepare reports and answer any questions to supervisors
- Data input of all electronic hiring forms through ePAF as required by HR
- Initiated and implemented departmental policy and procedure handbook along with a safety manual
- Input of correcting journal and payroll entries
- Review actions for budget impact, authorization and compliance with University policy.
Education
Master of Science -
Maryville University of Saint Louis
St Louis, MO2010
Bachelor of Science - Biology
University of Illinois At Urbana-Champaign
Champaign, IL06.1986
Skills
- Problem-Solving
- Project Coordination
- Time Management
- Detail Oriented
- Team Coordination
- Project Management
- Flexible and Adaptable
- Attention to Detail
- Workload Management
- Team Leadership
- Multiple Priorities Management
- Spreadsheet tracking
- Budget coordination
- Procurement
Computer Experience
- Microsoft Office
- Access
- Excel
- Word
- Publishing
- PowerPoint
- MyView
- MyGateway
- Outlook
- PeopleSoft
- Cognos Reports
- Hyperion Reports
- Microsoft Teams
Relevantexperience
- Extensive experience of monitoring of grant expenditures and budgets
- Demonstrated knowledge in Departmental policies and procedures
- In-depth knowledge of financial budgeting
- Ability to plan, prioritize and coordinate multiple projects without supervision
- Excellent verbal and written communication skills
- Strong organizational skills with attention to details
- Managed external grants
- Developed monthly financial reports including payroll reports
- Consulted and collaborated with administrators, faculty and staff to identity needs of the departments
References
References available upon request
Community Service
- Key Communicators
- Staff Association
- Building Supervisor for National History Day
- Coordinator for Pedal the Cause
- Educator for St. Louis Ovarian Cancer Awareness
- Professional Development Committee
Timeline
Senior Program/Project Coordinator
UMSL/MIMH
01.2014 - Current
Business Support
UMSL
01.2006 - 01.2014
Master of Science -
Maryville University of Saint Louis
Bachelor of Science - Biology
University of Illinois At Urbana-Champaign
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