Summary
Overview
Work History
Education
Skills
Timeline
Generic

Kaitlin Leverenz

West Dundee

Summary

Driven meetings and event coordinator with expertise in logistics, budget management, and contract negotiation. Proven track record of enhancing attendee experiences through effective coordination of in-person and virtual events, ensuring seamless execution and operational excellence.

Overview

5
5
years of professional experience

Work History

Meetings and Events Coordinator

American Orthopaedic Society for Sports Medicine
Rosemont
10.2023 - Current
  • Oversee on-site event operations, setup, and troubleshooting to ensure smooth execution and exceptional attendee experiences.
  • Coordinated logistics for event execution, including venue selection, transportation, accommodations, catering, A/V needs, entertainment, and promotional items to enhance attendee experience.
  • Maintain a calendar and budget for industry conferences, providing logistical and administrative support for AOSSM sponsorships, booths, and exhibits.
  • Completed post-event tasks including expense reconciliation, event evaluation, and reporting on meeting results to inform future planning.

Meetings and Administrative Manager

Executive Director Incorporated
Milwaukee
05.2023 - 10.2023
  • Coordinated all aspects of society conferences and events, including venue selection, vendor communication, attendee registration, and on-site logistics management, ensuring seamless execution.
  • Perform site visits and analyze venue locations including the development of comprehensive RFPs and contract negotiation.
  • Delivered professional services for national and international medical, certification, and scientific associations, enhancing their operational effectiveness.
  • Execute engaging virtual events through interactive live and on-demand video presentations, demonstrating adaptability while maintaining the educational and networking focus of events.
  • Administered abstract and registration software to optimize event processes and improve attendee experience.

Event Operations Coordinator, Strategic Events and Industry Relations

Association Management Center
Chicago
01.2023 - 05.2023
  • Supported Health Care Professional board meetings and conferences nation wide.
  • Builds exhibitor registration on own system and E&G system for all events.
  • Created E-blasts, gathered materials for Informz, and distributed to attendees and sponsors for effective event communication.
  • Assisted decorator for all conferences, managed deadlines and signage manifest to ensure timely execution.
  • Assisted with digital signage creation for events., laser and exhibit tabletop tent card signage.
  • Managed shipping details and processes for all clients, ensuring seamless logistics for events.

Event Administrator, Strategic Event Management

Associaiton Management Center
Chicago
08.2021 - 01.2023
  • Facilitated event development by coordinating logistics and planning details for 8 professional and healthcare-related association clients.
  • Coordinated logistics for Health Care Professional board meetings and conferences nationwide, enhancing event execution.
  • Assisted Meetings Manager with hotel and vendor collaboration, prepared meeting rooms, and managed on-site logistics for client meetings and conferences.
  • Perform site searches nation-wide for client meetings that span from 200-1500 attendees.
  • Build and maintain positive relationships with hospitality industry vendors.

Education

Bachelor of Science - Education in Tourism, Hospitality and Event Management, Minor in Marketing

Bowling Green State University
Bowling Green, Ohio
05-2020

Skills

  • Event coordination
  • Venue selection
  • Budget management
  • Contract negotiation
  • Microsoft Office
  • Attention to detail
  • Effective communication

Timeline

Meetings and Events Coordinator

American Orthopaedic Society for Sports Medicine
10.2023 - Current

Meetings and Administrative Manager

Executive Director Incorporated
05.2023 - 10.2023

Event Operations Coordinator, Strategic Events and Industry Relations

Association Management Center
01.2023 - 05.2023

Event Administrator, Strategic Event Management

Associaiton Management Center
08.2021 - 01.2023

Bachelor of Science - Education in Tourism, Hospitality and Event Management, Minor in Marketing

Bowling Green State University

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Kaitlin Leverenz