Jody Wagner
Champaign
Summary
Results-driven Senior Accounting Associate with expertise in bank reconciliation and month-end close. Proven ability to resolve discrepancies and manage funds effectively, ensuring compliance with university policies.
Overview
23
23
years of professional experience
Work History
Senior Accounting Associate
University of Illinois
05.2020 - Current
- Reimburses students, faculty and other employees for travel and other expenses associated with university business, checking them for completeness, conformance to policy, and proper C-FOP information.
- Communicates directly with students, faculty and employees when problems arise in the reimbursement process. Works independently with OBFS University Payables to resolve/fix Payables and Purchasing issues by assisting/advising SLCL staff on best practices and reviewing their Expense Reports for accuracy.
- Prepares and distributes monthly account information to all Faculty in SLCL. Collects monthly statements that need reconciling for select SLCL accounts using My-UI-Financials. Establishes new accounts and closes old.
- Processes travel and honoraria for foreign and domestic visitors, checking them for completeness, conformance to policy, and proper C-FOP information. Communicates directly with faculty, visitors and departmental staff to resolve problems that arise in the visitor reimbursement process.
- Manage funding aspects of Research Board Awards. Ensure new accounts are created. Work directly with OVCR to ensure funds are received, monitor account to ensure spending is in line with budget and closeout is complete in a timely manner.
- Prepares transfers between UIUC departments to support co-sponsorships for visitors and other activities and special events. Tracks and processes budget transfers and manages funds for SLCL's co-sponsors in accordance with University guidelines.
- Processes student awards, scholarships and travel grants through DAWS.
- Reviews estimates and invoices from vendors to purchase supplies or services. Independently determines if P-card, TEM Card, Banner or iBuy should be used. Contacts vendors to resolve problems with payment issues. Bi-annually transfers departmental supply expenses to departmental accounts.
- Prepares and submits grant proposals for faculty and SLCL administration. Prepares budgets for proposals and processes budget revisions for grant awards. Acts as a liaison with the staff in the Office of Sponsored Projects and Research Administration.
- Reconciles select P-card transactions.
- Oversee Scholars Travel Awards. Provide correct C-FOP to Scholars Travel office and ensure funds are received after travel has taken place.
- Processes human subjects' payments, program advances and replenishments.
- Performs monthly copier meter reads, and bi-annual departmental transfers.
- Manage deposits of funds collected from non-university sources to the appropriate accounts.
- General Administration
- Train and supervise Student and Extra Help employees.
- Helps maintain the files and transaction logs for the SLCL Business Office, working with the other staff to determine what should be purged.
- Serve on Campus Committees representing SLCL.
- Backup Department Card Manager (DCM) and Backup Unit Security Contact (USC).
- Perform other duties as assigned to further the mission of the school.
- Policy Administration
- Works independently to advise unit heads, administrative staff and faculty on accounting-related university policies and procedures, and account balances. Provides guidance and expertise to unit Executive Officers, Faculty and Office Managers on University business procedures as well as taking the lead on managing the School Business Office email box.
Accountant
Vesuvius USA
03.2014 - 05.2020
- Handle inter-company transactions, payments, reconcile AR and AP accounts, bank reconciliations, invoice accruals and manage month-end reports.
- Communicate with many foreign countries around the world throughout the month and at month-end to con rm inter-company balances, purchases, sales and payments.
- Use Excel spreadsheets daily to maintain information and calculate balances, reconciliations, payments, etc.
- Prepare, examine, or analyze accounting records, financial statements, or other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards.
- Prepare monthly journal entries to accrue invoices/payments, reconcile bank accounts etc.
Bookeeper
County Market Grocery
06.2003 - 06.2012
- Perform general oce duties such as ling, answering telephones, and handling routine correspondence.
- Balanced company books per day.
- Calculated store sales and department sales per day.
- Worked with ASW computer Program.
- Balanced tender drawers.
- Calculated overages and shortages and prepared bank cash deposits.
Education
Bachelor of Science -
Eastern Illinois University
Charleston, Illinois, IL12-2013
Skills
- Month end close
- Bank reconciliation
- Inventory accounting
- Purchase order management
- Excel, Outlook, JD Edwards, Microsoft Office, Word, PowerPoint, Access, Quickbooks, Bannner, Emburse, Eddie
Timeline
Senior Accounting Associate
University of Illinois
05.2020 - Current
Accountant
Vesuvius USA
03.2014 - 05.2020
Bookeeper
County Market Grocery
06.2003 - 06.2012
Bachelor of Science -
Eastern Illinois University