Jenny Velazquez
American College of Surgeons
Chicago
10
years of professional experience
Detail-oriented administrative and operations professional experienced in managing complex meetings, events, and facilities operations. Specializes in logistics coordination, vendor management, and process improvement. Collaborates effectively with leadership and external partners to enhance operational efficiency and streamline projects.
Work History
Program Coordinator
2 Years- Successfully led planning and execution of the June Executive Committee Meeting and Mentoring Day for the first time, managing hotel coordination, room assignments, food and beverage planning, meeting logistics, and timelines while partnering with Meetings & Conventions, IT, and internal teams to ensure successful execution.
- Lead logistics for Trauma System Consultations, coordinating materials, travel, accommodations, communication, and cross-functional collaboration to successfully execute meetings under tight deadlines.
- Led logistics for Trauma System Consultations, coordinating materials, travel, accommodations, communication, and cross-functional collaboration to successfully execute meetings under tight deadlines.
- Managed COT meeting registration processes, collaborating with Meetings & Conventions, IT, Internal Communications, and external partners to ensure accurate setup, meet deadlines, and streamline attendee experiences.
- Coordinated COT exhibit logistics, overseeing staff registration, shipping, expense reporting, travel arrangements, and communication with internal teams and external organizations to ensure smooth operations.
- Managed financial coordination, tracking prepaid airfare, reviewing expenses, monitoring budget activity, identifying coding discrepancies, and maintaining expense tracking tools to enhance reporting accuracy and visibility.
- Build and maintain strong relationships with internal departments, vendors, and external partners to improve communication, streamline processes, and support successful educational programs and initiatives.
- Identify process improvements and cost-saving opportunities through vendor coordination, shipping solutions, expense management, and improved tracking methods.
- Managed COT webpages, ensured content accuracy, and updated information regularly.
- Recognized for strong ownership, professionalism, adaptability, collaboration, and proactive problem-solving while managing complex programs and competing priorities.
Operations & Facilities Coordinator
5 Years 6 Months- Managed daily facilities and operations support across multiple locations, enhancing safety and efficiency of workplace operations.
- Partnered with building management, contractors, vendors, IT, HR, and leadership teams to resolve maintenance, safety, security, and operational needs.
- Oversaw facilities ticketing processes, tracked service requests, and conducted monthly facility inspections with documented follow-up actions.
- Developed and updated workplace safety procedures, employee training materials, emergency preparedness documentation, and compliance processes.
- Coordinated new hire onboarding logistics, preparing workspaces, assigning seating, creating badges, and distributing employee materials to streamline integration.
- Managed office supply inventory across three suites supporting 200+ employees while improving organization and inventory tracking.
- Coordinated company events, employee trainings, executive meetings, tours, and workplace initiatives.
- Maintained facility documentation and records, improving accessibility and organization for operational files.
Administrative Assistant
11 Months- Supported daily administrative operations, recruitment activities, and employee documentation processes.
- Developed online job postings and social media content to attract qualified candidates for recruiting initiatives.
- Processed confidential employee paperwork while maintaining compliance with company policies and procedures.
- Reviewed employee timesheets, assisted with payroll preparation, and reconciled payroll documentation.
- Created online job postings and social media content to support recruiting initiatives.
- Verified new hire documentation and ensured compliance with I-9 verification requirements for smooth onboarding.
- Managed office supply inventory and coordinated maintenance of office equipment to ensure operational readiness.
Education
Associate of Arts
Interpreter - Spanish To English Medical, Legal & Education
Bachelor of Arts - Communication Public Relations
Skills
Program Support
Project Coordination
Operations Coordination
Event management
Registration Management
Vendor Management
Travel & Expense Coordination
Travel management
Budget management
Facilities Operations
Process Improvement
Cross-Functional Collaboration
Safety & Compliance Procedures
Microsoft Office Suite
Compliance procedures
Program Marketing
Employee Onboarding
Languages
Spanish
Native or Bilingual
Timeline
Program Coordinator
American College of Surgeons
10.2024 - CurrentRead More
Operations & Facilities Coordinator
Compass Health Center
03.2019 - 09.2024Read More
Administrative Assistant
All Staff Staffing & Recruiting
12.2016 - 11.2017Read More
Wilbur Wright College
Associate of Arts
Read More
Wilbur Wright College
Interpreter from Spanish To English Medical, Legal & Education
Read More
Southern New Hampshire University
Bachelor of Arts from Communication Public Relations
Read More