Summary
Overview
Work History
Education
Skills
Locations
Timeline
Generic

Jennifer Tagler

Chicago

Summary

Dynamic executive assistant with a proven track record in supporting senior leadership through effective schedule management and project organization. Expertise in delivering high-quality administrative support while maintaining professionalism and sound judgment. Skilled in task analysis and prioritization to enhance operational efficiency.

Overview

25
25
years of professional experience

Work History

Executive Assistant to Chief Executive Officer / Founder

FPL
Chicago
04.2025 - Current
  • Manage and prioritize the CEO/Founder's complex calendar across multiple time zones, ensuring strategic alignment of meetings, travel, and commitments.
  • Serve as the primary gatekeeper and liaison between the CEO/Founder and internal/external stakeholders, including board members, investors, clients, and senior executives.
  • Coordinate high-level meetings, board sessions, leadership offsites, and confidential executive engagements from planning through execution.
  • Prepare detailed daily briefing materials, itineraries, meeting packets, bios, presentations, and follow-up action items.
  • Arrange complex domestic and international travel, including flights, hotels, ground transportation, dining reservations, and contingency planning.
  • Draft, edit, and manage professional correspondence, presentations, reports, and sensitive communications on behalf of the CEO/Founder.
  • Maintain strict confidentiality while handling highly sensitive business, financial, legal, and personnel matters.
  • Anticipate executive needs and proactively resolve scheduling conflicts, logistical challenges, and operational issues before they arise.
  • Track and manage key priorities, deliverables, deadlines, and follow-ups to ensure timely execution across multiple initiatives.
  • Partner closely with executive leadership, operations, finance, marketing, HR, and external partners to support organizational objectives.
  • Coordinate investor, client, and board communications, including meeting logistics, agendas, and distribution of materials.
  • Organize corporate events, executive dinners, leadership summits, and client entertainment activities with exceptional attention to detail.
  • Support special projects, strategic initiatives, acquisitions, and business development efforts as directed by the CEO/Founder.
  • Create and maintain systems, processes, and organizational tools that improve executive efficiency and workflow management.
  • Act as a trusted advisor and extension of the CEO/Founder, representing the executive office with professionalism and discretion.
  • Coordinate with personal assistants, family offices, vendors, and household staff when applicable to support seamless executive operations.
  • Facilitate communication and alignment between the CEO/Founder and board members, executive leadership team, and external advisors.
  • Maintain professionalism, composure, and flexibility in a fast-paced, high-pressure environment with shifting priorities and deadlines.

Personal Assistant to the Owner/Estate Manager of Private Residences

Ballestra Alpha
Chicago
12.2023 - 12.2024
  • Supported the Owner on daily tasks including calendar management, project management, drafted communication materials, and all personal needs.
  • Provided executive, organizational, and project management support to the Owner.
  • Maintained a highly detailed calendar including travel both domestic and international.
  • Supported all civic, board member, and philanthropic duties/efforts.
  • Managed four private estates in Chicago, Florida, and Montana.
  • Maintained comprehensive household manuals setting priorities for tasks on a daily, weekly, monthly, quarterly, and annual basis. Scheduled home maintenance and repair work along with supervising projects.
  • Maintained file systems including those for household operations, warranty manuals, household equipment, invitations, entertainment logs, etc.
  • Paid all household invoices and expenses including additional staff.
  • Responsible for vehicle maintenance.

Senior Executive Assistant/Personal Assistant/Estate Manager of Private Residences

Sterling Partners
Chicago
12.2014 - 12.2022
  • Supported the Senior Managing Director/Owner on daily tasks including calendar management, project management, drafting communication materials, and all personal needs.
  • Provided executive, organizational, and project management support to the Founder.
  • Scheduled and oversaw private aviation of two aircraft.
  • Maintained a highly detailed calendar including travel both domestic and international.
  • Supported all Civic, Board Member duties and Philanthropic efforts.
  • Managed four private estates in Chicago, Florida, Colorado, and California.
  • Maintained comprehensive household manuals setting priorities for tasks on a daily, weekly, monthly, quarterly, and annual basis. Schedule home maintenance and repair work along with supervising projects.
  • Maintained file systems including those for household operations, warranty manuals, household equipment, invitations, entertainment logs, etc.
  • Hired and managed domestic staff for residents and supervised the quality of their performance.
  • Coordinated staff schedules to ensure adequate coverage at all times based on principles' needs. Assist domestic staff with projects when necessary (e.g., creating a collaborative/team environment).
  • Maintained security systems at all residences and checked and tested regularly.
  • Maintained vehicles, scheduled service appointments, and kept accurate records of services.

Senior Executive Assistant

Press Ganey
Chicago
02.2014 - 12.2014
  • Supported the Chief Information Officer on daily tasks including calendar management, project management phone support, drafting communication materials, and assisting with quarterly meetings.
  • Arranged business travel and completed expense reports for domestic trips.
  • Drafted and edited executive-level presentations, memorandums, and correspondence.
  • Coordinated all aspects of governance committee meetings: generated meeting minutes, created post-action items summary, and submitted approvals to the company SharePoint site.
  • Assisted project managers in the planning, management, direction, and completion of projects.

Vice President Operations

MG Advisory Group
Chicago
09.2012 - 12.2013
  • Delivered high-level executive support in a fast-paced private equity firm. Performed heavy calendar management, provided phone support, drafted communication materials, and conducted various HR functions. Coordinated meetings and special events both domestically and internationally. Extensive experience in the real estate and private investment industry.
  • Arranged business travel and completed expense reports for domestic and international trips.
  • Drafted and edited executive-level presentations, memorandums, and correspondence.
  • Coordinated all aspects of governance committee meetings: generated meeting minutes, created post-action items summary, and submitted approvals to the company SharePoint site.
  • Assisted project managers in the planning, management, direction, and completion of projects.
  • Managed administrative team.

Vice President of Operations & Administration

Equity International
Chicago
05.2005 - 09.2012
  • Managed the daily operations of over 75 employees, including office staff, building facilities, administrative team, information technology center, and the human resources department.
  • Provided executive, organizational, and project management support for the Chief Executive Officer and Founder.
  • Drafted and edited executive-level presentations, memorandums, and correspondence.
  • Supervised administration and office services team.
  • Arranged business travel and completed extensive expense reports for international and domestic travel.
  • Managed multiple administrative projects simultaneously and monitored progress to ensure deadlines were executed.
  • Designed and implemented EI's new headquarters in Chicago and Shanghai China.
  • Performed short-term and long-term planning for the property.
  • Onboarded all new employees.
  • Analyzed internal processes, and recommended, created, and implemented procedural policies related to operations, human resources, facilities, IT, and administration departments. Developed human resource procedures, including formal job descriptions, reviewed HR policies, and advised the CEO, COO, and General Counsel in executing a company-wide reorganization.
  • Administered and approved all aspects of domestic and international travel including but not limited to securing travel visas, invitation letters, second passports, and expense details.
  • Monitored facilities maintenance program and FMDesktop software in preparation for companywide move.
  • Researched and recommended upgrades to the company's IT infrastructure and customer management relationship (CRM) software.
  • Efficiently managed company assets, by maintaining and supporting the reliability of company systems, equipment, properties, and assets in the facility.
  • Coordinated all aspects of company annual meetings, quarterly and yearly management conferences, training sessions (250 attendees), and department functions.
  • Developed and administered operating budgets for respective departments.
  • Negotiated and secured office insurance, and health and safety policies.
  • Implemented EVAC and Safety measures for all office personnel.
  • Prepared all monthly payroll and social security payments.
  • Trained staff to enhance personnel management and problem-solving skills. Coached staff to properly handle escalated complaints.
  • Maintained and operated two office locations. Managed all resources, including vendor contracts, site contractors, and day-to-day procurement functions. Oversaw project budgets and resource staff.

Administrations Manager

First Industrial
Chicago
01.2001 - 04.2005
  • Provided management support to the Chief Investment Officer, Executive Director of Investments, and Vice President of Development Services. Oversaw the administration department on all daily functions (10+ employees).
  • Entrusted with handling classified data and proprietary information including but not limited to confidential employee records such as salary changes, vacation/absenteeism reports, and performance appraisals.
  • Traveled with executives to high-profile meetings and conferences.
  • Maintained highly detailed executive calendars including travel.
  • Established effective personal relations with professional affiliations.
  • Prepared monthly PowerPoint presentations for the management team.
  • Orchestrated all details of high-level meetings with senior-level management.
  • Facilitated coordination of various earnings, IIS sales, implementation, business development, and department calls and meetings both regional and in-house.
  • Coordinated all aspects of company quarterly management conferences, training sessions, and department functions.
  • Oversaw retrieval of signatures on closing documents, amendments, and wire transfers. Collaborated with senior executives to complete expense reports and check requests. Assisted executives with personal errands and routines daily.

Education

Associate of Arts - Interior Design

Harrington Design
Chicago, IL

Skills

  • Microsoft Office Suite
  • Concur
  • Dynamo
  • Expensify
  • NetSuite
  • Salesforce
  • SharePoint
  • QuickBooks
  • Zoom
  • Calendar management
  • Meeting facilitation
  • Event planning
  • Budget management
  • Attention to detail
  • Problem solving
  • Time management
  • Flexibility under pressure
  • Executive support
  • Presentation development
  • Travel arrangements
  • Meeting planning
  • Task delegation
  • Self-starter

Locations

Chicago, IL

Timeline

Executive Assistant to Chief Executive Officer / Founder

FPL
04.2025 - Current

Personal Assistant to the Owner/Estate Manager of Private Residences

Ballestra Alpha
12.2023 - 12.2024

Senior Executive Assistant/Personal Assistant/Estate Manager of Private Residences

Sterling Partners
12.2014 - 12.2022

Senior Executive Assistant

Press Ganey
02.2014 - 12.2014

Vice President Operations

MG Advisory Group
09.2012 - 12.2013

Vice President of Operations & Administration

Equity International
05.2005 - 09.2012

Administrations Manager

First Industrial
01.2001 - 04.2005

Associate of Arts - Interior Design

Harrington Design
Jennifer Tagler