Jennifer Ezop
Lakemoor,IL
Summary
Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
14
14
years of professional experience
1
1
Certification
Work History
Administrative Assistant
Hawthorn School District 73
07.2020 - Current
- Collaborated closely with the Assistant Superintendent of Business and Finance Operations to prepare, review, and accurately record all necessary Annual Budget and Levy documents with Lake County, ensuring compliance with regulatory requirements and timely submission, which facilitated effective financial planning and resource allocation for the district.
- Assisted in the successful implementation of a new Point of Sale (POS) system across the school district by coordinating training sessions, troubleshooting technical issues, and providing ongoing support to staff, resulting in improved transaction efficiency and enhanced user experience.
- Upload documents in BoardDocs for Finance department agenda items for Board Meetings and Site and Facilities sub committee meetings
- Acted as the Transportation Representative for the district, coordinating and facilitating busing operations by collaborating with transportation contractor, parents, and school officials to ensure safe and efficient student transportation while addressing concerns and optimizing routes.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems
- Managed and organized all financial files for the Business Office, ensuring accurate record-keeping and compliance with district policies, while streamlining access to financial documents for audits and reporting purposes
- Experienced in processing purchase orders (POs) and ensuring compliance with school district procurement policies
- Knowledgeable in tracking budget allocations, monitoring expenditures, and maintaining accurate financial records to support district financial goals
- Facilitated the annual disposal process in collaboration with the State Archives Department, ensuring compliance with retention policies and regulations while effectively organizing and managing records for secure and efficient disposal.
- Communicated regularly with school building secretaries to provide guidance on business office processes, ensuring clear understanding and adherence to procedures, which enhanced operational efficiency and fostered collaboration across the district.
Administrative Clerk
Village Of Richmond
04.2011 - 06.2020
- Implemented e-Billing to convert paper documents, including water bills into paperless billing resulting in 20% reduction in man hours
- Responsible for content selection/design and distribution of Community Newsletter and E-News Blasts to over 800 residents and businesses
- Managed and maintained databases and spreadsheets for annual renewals
- Handle all incoming inquiries regarding building, zoning and sign permitting
- Oversee and maintain records of over 250 annual building and sign permits
- Administers workers comp claims through IPRF ICE, annual OSHA reporting, medical and dental enrollments along with scheduling random drug screening
- Understands budgeting, expenditures and appropriations as regulated by Board approved fiscal budget
- Responsible for reporting mandated building information to appropriate governmental agencies in a timely manner
- Insure specific processes and work flow related to building projects, reviews, inspections, code compliance and occupancy permits
- Planning and preparation of municipal events to include marketing
- Collaborating with elected officials to achieve goals as directed by the corporate authority
- Process, balance and deposit daily cash receipts
Education
High School Diploma -
H. D. Jacobs
Algonquin, IL05.1986
Skills
- Highly proficient in Google Suite, Microsoft Word, Excel, Finalsite Website, PowerSchool and BrightArrow messaging
- Proficient at managing school district administrative tasks, including scheduling, filing, and record-keeping
- Skilled in handling sensitive student and staff information with confidentiality and discretion
- Experienced preparing reports, correspondence, and communications for district administrators
- Effective at coordinating meetings, events, and training sessions for school district support staff
- Knowledgeable in using district software for data entry, student records, and budgeting
- Ability to handle high-volume phone calls, emails, and walk-ins with professionalism and efficiency
- Strong problem-solving skills to address administrative and logistical issues within the district
- Adept at supporting school district leadership with clerical and operational duties
Certification
- FOIA Officer
- FEMA 100.b and 700.a Certificates
- Open Meeting Act Training
- Advanced Excel Course
Timeline
Administrative Assistant
Hawthorn School District 73
07.2020 - Current
Administrative Clerk
Village Of Richmond
04.2011 - 06.2020
- FOIA Officer
- FEMA 100.b and 700.a Certificates
- Open Meeting Act Training
- Advanced Excel Course
High School Diploma -
H. D. Jacobs
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