Jamie Ficarella
Schaumburg,IL
Summary
Detail-oriented accounting and operations professional with 8+ years of experience managing high-volume billing, invoice processing, reconciliations, and vendor coordination within fast-paced agency environments. Proven ability to manage full invoice lifecycles, maintain financial accuracy, support month-end close, and ensure compliance with internal controls.
Overview
8
8
years of professional experience
Work History
Operations Manager/Media Buyer
HLK Advertising
St. Louis, MO (Remote)
01.2022 - Current
- Invoice Lifecycle Management: Own end-to-end billing processes including invoice review, reconciliation, discrepancy resolution, and approval coordination to ensure accurate financial processing.
- Budget & Billing Oversight: Manage budgets, conduct monthly pre-billing reviews, and reconcile vendor invoices to approved plans to maintain financial accuracy and internal control compliance.
- Vendor Coordination & Reporting: Resolve billing discrepancies, maintain vendor documentation, track aging items, and support month-end close activities including accrual preparation.
- Media Planning & Buying: Develop strategic digital, print, broadcast, and OOH media plans aligned with client goals. Negotiate media buys and manage vendor relationships to optimize placements and maximize ROI.
Senior Billing Coordinator & Media Specialist
Pinnacle Advertising
Schaumburg, IL
09.2018 - 12.2021
- High-Volume Invoice Processing: Entered and reconciled large volumes of vendor invoices within buying and accounting systems, ensuring accurate financial data transfer.
- Reconciliation & Discrepancy Resolution: Investigated billing variances, verified rates and schedules, and ensured alignment between invoices and approved estimates.
- Financial Reporting & Documentation: Maintained reconciliation spreadsheets, generated billing reports, and organized audit-ready invoice documentation.
Education
General Education
Harper College
Palatine, ILSkills
- Accounts Payable
- Accounts Receivable
- Invoice Processing
- Reconciliation
- Vendor Management
- Budget Tracking
- Media Buying
- AP Aging
- Month-End Close Support
- Audit Support
- Process Improvement
- Financial Reporting
- NetSuite
- Strata/SBMS
- Media Tools
- Advantage
- Core Media Systems
- Google Analytics
- Microsoft Office Suite
- IPS
- ESP
- File Zilla
- EDI Invoicing Platforms
- Social Platforms
- Project Management Tools
- Advanced Excel (Pivot Tables, VLOOKUP, XLOOKUP)
Timeline
Operations Manager/Media Buyer
HLK Advertising
01.2022 - Current
Senior Billing Coordinator & Media Specialist
Pinnacle Advertising
09.2018 - 12.2021
General Education
Harper College