Irina Kagan
Office Coordinator
Ger Tsedek 6,
Summary
Office Manager with over 7 years of experience providing administrative and project support to executives in fast-paced, international environments. Skilled in calendar and project management, report and presentation preparation, and the coordination of large-scale events with 1,000+ participants. Organizational skills, discretion, and a proactive approach to problem-solving.
Overview
7
7
years of professional experience
4
4
Languages
Work History
Executive Assistant to the Tax Partner
Deloitte GmbH
01.2019 - 01.2025
- Coordinated internal and external meetings including executive leadership sessions, board meetings and global events from early planning to smooth delivery.
- Managed complex ever-changing calendars across multiple time zones including scheduling meetings, prioritizing appointments, and resolving scheduling conflicts.
- Oversaw comprehensive travel arrangements, including domestic and international travel logistics, such as booking flights, trains and hotels. Additionally, handled visa applications.
- Prepared and processed travel expense reports, ensuring timely reimbursement to employees.
- Created agendas, briefing materials, presentations, and follow-ups to ensure executives were fully prepared and aligned ahead of meetings.
- Provided general administrative support to keep operations running smoothly. Managed day-to-day communications, including emails, calls, and internal/external correspondence with different departments.
- Executed employee experience, engagement, and recognition programs, supporting company culture.
- Supported HR-related activities and served as a point of contact for employees. Led the recruitment process, from ownership of onboarding to contract creation, ensuring a smooth integration of new hires.
- Stuttgart (Germany) - Consulting Company
Assistant to the Global Head of HR
ETAS GmbH
01.2018 - 01.2019
- Compiled and refined presentation packs, contributing to effective executive communications.
- Coordinated domestic and international travel arrangements, optimizing schedules and logistics.
- Managed appointments for HR Business Partners, enhancing organizational efficiency.
- Contributed to various projects within the operations team, supporting operational excellence.
- Stuttgart (Germany) - Software Company (Member of the Bosch Group)
Education
Ulpan Beit Brodetsky
Tel Aviv01-2025
Business Administration
German Chamber of Industry and Commerce
Stuttgart01-2017
Skills
SAP/CRM (Salesforce)
Zoom/AI tools
Google Workspace
Microsoft Office Suite
Connecteam
Timeline
Executive Assistant to the Tax Partner
Deloitte GmbH
01.2019 - 01.2025
Assistant to the Global Head of HR
ETAS GmbH
01.2018 - 01.2019
Business Administration
German Chamber of Industry and Commerce
Ulpan Beit Brodetsky