Summary
Overview
Work History
Education
Skills
Timeline
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Holly Sally

Lombard

Summary

Dynamic Executive Assistant with a proven track record at Wheels, adept at enhancing office efficiency through meticulous calendar management and travel coordination. Recognized for maintaining confidentiality and fostering team productivity, while utilizing strong problem-solving skills and advanced spreadsheet tracking to support executive decision-making and optimize operations.

Professional administrative professional with track record in supporting executive leadership. Proven ability to handle confidential information and manage executive schedules effectively. Focused on fostering team collaboration and meeting dynamic business needs through exceptional communication and organizational skills.

Overview

24
24
years of professional experience

Work History

Executive Assistant

Wheels
03.2023 - 04.2025
  • Handled confidential and sensitive information with discretion and tact.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Organized and coordinated conferences and monthly meetings.
  • Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
  • Answered high volume of phone calls and email inquiries.
  • Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
  • Screened calls and emails and responded accordingly to support executive correspondence.
  • Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
  • Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
  • Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
  • Improved office efficiency by implementing new filing systems and document management processes.
  • Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
  • Assisted in preparation of high-stakes presentations, contributing to successful project pitches and client meetings.
  • Maintained strict confidentiality of sensitive information, upholding company's privacy policies and ethical standards.
  • Enhanced efficiency of meeting outcomes by preparing detailed minutes and action items.
  • Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
  • Took notes and dictation at meetings.
  • Promoted team productivity by keeping supplies organized and well-stocked.

Executive Assistant

Wheels
05.2021 - 01.2022
  • Handled confidential and sensitive information with discretion and tact.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
  • Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
  • Answered high volume of phone calls and email inquiries.
  • Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
  • Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
  • Improved office efficiency by implementing new filing systems and document management processes.
  • Screened calls and emails and initiated actions to respond or direct messages for managers.
  • Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
  • Promoted team productivity by keeping supplies organized and well-stocked.
  • Took notes and dictation at meetings.
  • Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
  • Updated and maintained confidential databases and records.
  • Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
  • Filed paperwork and organized computer-based information.
  • Facilitated onboarding of new employees, ensuring smooth transition into company culture and workflow.
  • Managed complex calendars for senior executives to facilitate efficient scheduling and meeting planning.
  • Maintained strict confidentiality of sensitive information, upholding company's privacy policies and ethical standards.
  • Improved team communication and collaboration through coordination of weekly meetings and distribution of agendas.

Administrative Assistant

Wheels
03.2001 - 06.2005
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
  • Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
  • Ensured accurate record-keeping with diligent data entry and database management for vital company information.

Education

Associate of Applied Science - Court Reporting

MacCormac College
Elmhurst, IL
06-2004

Associate of Applied Science - Secretarial Studies

College of DuPage
Glen Ellyn
06-1990

Skills

  • Executive support
  • Administrative support
  • Office management
  • Strong problem solver
  • Schedule & calendar planning
  • Office administration
  • Meticulous attention to detail
  • Information confidentiality
  • Expense reporting
  • Scheduling
  • Calendar management
  • Professional and mature
  • Travel coordination
  • Travel arrangements
  • Excel spreadsheets
  • Proofreading
  • File organization
  • Invoice processing
  • Phone etiquette
  • Spreadsheet tracking
  • Report analysis
  • Reliable and responsible
  • Honest and dependable
  • Appointment setting
  • Filing and data archiving
  • Document preparation

Timeline

Executive Assistant

Wheels
03.2023 - 04.2025

Executive Assistant

Wheels
05.2021 - 01.2022

Administrative Assistant

Wheels
03.2001 - 06.2005

Associate of Applied Science - Court Reporting

MacCormac College

Associate of Applied Science - Secretarial Studies

College of DuPage

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