Microsoft Office and Microsoft Office suite
Gili Mazar
Executive Assistant
Tel Aviv
Summary
Experienced Executive Assistant with 5+ years in administration and management. Skilled in supporting executives, managing schedules, and solving problems efficiently. Known for exceptional organizational abilities, strategic planning, and maintaining professional relationships. Ready to leverage a diverse background for new challenges.
Overview
11
11
years of professional experience
1
1
year of post-secondary education
3
3
Languages
Work History
Executive Assistant and Club Secretary
Maccabi Tel Aviv Football Club
Tel Aviv
09.2022 - 05.2024
- Efficiently managed CEO's and senior executives' schedules, ensuring seamless coordination.
- Coordinated travel arrangements and accommodations for executives, ensuring smooth and timely logistics.
- Provided personal assistance to executives, enhancing their productivity and focus.
- Successfully collaborated with owners and management abroad, strengthening international relations.
- Played key role in administrative management and human resources, supporting staff and players.
- Prepared and submitted expense reports, maintaining accuracy and compliance.
- Drafted internal memos and handled communication with discretion and confidentiality.
- Assisted executives in preparing for meetings by creating detailed agendas and organizing materials.
- Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
Office and Events Manager
Cassis
Tel Aviv
01.2022 - 05.2022
- Led office operations and provided exceptional support to clients.
- Recruited and trained staff, fostering productive and skilled team.
- Managed events and prepared price quotes, ensuring client satisfaction.
- Assisted in marketing and PR tasks, contributing to company's public image.
- Prepared and prioritized emails and responded when necessary.
- Handled confidential information with integrity and discretion
- Managed over 70 customer calls per day.
Events Manager and Shift Supervisor
Gazoz
Tel Aviv
01.2018 - 01.2021
- Recruited and trained staff, building competent and motivated team
- Oversaw supply chain management, ensuring smooth restaurant operations
- Managed events and venue operations, delivering high-quality service to clients.
- Delivered successful training to more than 50 employees during tenure, educating on successful work processes and productivity sells strategies
- Coordinated with sales and marketing teams to publicize and promote events.
Waitress
Ilka
01.2017 - 01.2018
Waitress
Rustico
Tel Aviv
01.2016 - 01.2017
- Exhibited strong multitasking abilities, balancing multiple tables and orders while delivering prompt service
- Remained calm and poised when dealing with difficult customers or during busy shifts
- Supported needs of 15-20 person wait staff who attended to specific needs of countless customers daily for Italian restaurant with social relevancy and intentionality
Human Resources Manager
Tama Group
Kibbutz Galed
01.2015 - 01.2016
- Prepared work schedules and managed HR activities, ensuring department efficiency.
- Devised hiring and recruitment policies for 90 employee company
- Collaborated with executive leadership to align HR initiatives with overall business goals and objectives.
Shift Supervisor
Tama Group
Kibbutz Galed
01.2013 - 01.2016
- Managed team tasks and supervised team of 10 employees
- Recruited and trained staff, contributing to team development.
- In full cooperation with IT department, establishment new department on factory site
- Provided ongoing support to employees during challenging situations, offering guidance on problem-solving techniques for improved efficiency outcomes
Education
Event Design And Production - Diploma
The Business College
Tel Aviv 07.2019 - 07.2020
Pre-Academic Preparatory Program -
Tel Hai Academic College
Qiryat Shemona 01.2015 - 2016.04
High School Diploma -
Megiddo High School
`En HaShofet 04.2005 - 2011.04
Skills
Relationship & Logistics management
High level human relations, Confidential communication
Organizational & Multitasking skills
Problem-solving & Technical proficiency
Creative thinking & Attention to detail
Schedule & calendar planning
Foreigncitizenship
Germany
Personal Information
Date of Birth: 06/09/93
Software
DOKKA, Priority, Data Analyst
TimeOS, Zoom, Monday, Trello
Timeline
Executive Assistant and Club Secretary
Maccabi Tel Aviv Football Club
09.2022 - 05.2024
Office and Events Manager
Cassis
01.2022 - 05.2022
Event Design And Production - Diploma
The Business College
07.2019 - 07.2020
Events Manager and Shift Supervisor
Gazoz
01.2018 - 01.2021
Waitress
Ilka
01.2017 - 01.2018
Waitress
Rustico
01.2016 - 01.2017
Human Resources Manager
Tama Group
01.2015 - 01.2016
Pre-Academic Preparatory Program -
Tel Hai Academic College
01.2015 - 2016.04
Shift Supervisor
Tama Group
01.2013 - 01.2016
High School Diploma -
Megiddo High School
04.2005 - 2011.04
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