Elizabeth G. Flores
Chicago,IL
Summary
Results-driven leader with 24+ years’ of experience in the transportation/rail industry Ability to adapt quickly to new and changing business demands Attention to detail with ability to process work in a highly accurate manner Technically skilled: Microsoft Office Suite, Navex Compliance Case Management Software, Diligent Boardbooks, CT Advantage, M-Files, Oracle, Symfact, ADP, SharePoint, Concur, M-Files and Docusign
Professional with strong background in legal affairs, well-versed in regulatory compliance, contract management, and dispute resolution. Skilled in fostering team collaboration and driving successful outcomes in dynamic environments. Known for strategic thinking, effective communication, and adaptability, ensuring alignment with organizational goals and legal standards.
Overview
25
25
years of professional experience
1
1
Certification
Work History
LEGAL AFFAIRS MANAGER
TTX COMPANY
01.2022 - 01.2024
- Work alongside in-house counsel and President & CEO conducting general functions of the department
- Manage immigration cases through issuance of green card while managing relationship with external immigration counsel
- Handle highly sensitive and confidential information supporting Corporate Secretary and Board of Directors meetings, including preparation of meetings and coordination of printed materials and serve as the site administrator to Diligent Boardbooks portal
- Manage record of minutes and ensure proper filing relevant to agency, facilitate annual written consent process and resolutions for a variety of board actions
- Serve as the Compliance Site Case Administrator, assist with the investigation of complaints, corrective action, and metrics
- Maintain corporate organic documents, initiate new state qualifications, draft and maintain standard operating procedures for department
- Draft and review contracts under attorney supervision and initiate docusign
- System lead during contract management system implementation including ongoing support, enhancements and manage user tickets
- Assist with litigation discovery process, including coordinating electronic and tangible document production, as well as litigation record hold obligations
- Assist law department to implement annual training initiatives and audit said training
- Respond to general inquiries and produce information responsive to subpoenas and court orders
- Prepare legal documents, assist clients with their legal needs, notary, general office duties
- Work on PowerPoint creating presentations utilizing company templates for meetings
- Acting liaison between the Law Department, clients, outside firms and board members administrators
- Manage department’s annual budget, quarterly forecast, invoicing, and vendor management
- System Administrator for Contract Management System, Diligent, Navex Case Management System, BC in the Cloud and SharePoint
- Establish the ability to work with and effectively communicate with employees across the organization from C-Suite executives to the entry-level employees
- Key Victories: Successful implementation contract management system, Diligent Boardbooks portal, M-Files electronic content management migration and redesign of department’s SharePoint site
- Streamlined contract negotiation processes for improved efficiency and reduced risk exposure.
- Developed and implemented comprehensive internal policies to ensure legal compliance across all departments.
- Analyzed legal documents and identified pertinent issues for clients.
- Created and finalized contracts and other legal documents for clients.
CONTRACT & LEGAL AFFAIRS MANAGER
TTX COMPANY
01.2019 - 01.2022
- Responsible for the lifecycle management of contracts using the contract management system with a focus on contract development, maintenance, risk management and compliance monitoring
- Provides support, as needed, in the following substantive areas: litigation, immigration, regulatory compliance, internal reporting and maintain the department’s annual budget
- Department lead for all systems related projects
- Developed contract request form and templates that emphasize the business criteria that clients must submit to build the agreement, resulting in greater time efficiency, a faster sales process, and transaction completion
- Point of contact for legal concerns and contract interpretation, drafted agreements, and provided overall legal support
- Supported team of four attorneys in conduct of corporate legal and administrative business.
SENIOR LEGAL LIAISON
TTX COMPANY
01.2013 - 01.2019
- Assist in preparation, review, and administration of basic service contract agreements, statements of works, and non-disclosure agreements
- Perform discovery and document requests
- Led department’s business continuity efforts, such as, participating in disaster recovery testing efforts, drafting department’s business continuity plan and record retention schedule
- Draft basic transactional documents, including record requests and subpoenas
- Perform administrative support to Senior Vice President of Law and other in-house attorneys, including scheduling of meetings, expense reports, draft presentations, traveling arrangements and meeting preparations
- Facilitated understanding of project needs by acting as primary contact point.
- Coordinated communication between departments to streamline operations.
HR ANALYST, SR HR ANALYST, HR & LEGAL LIASON
TTX COMPANY
01.1999 - 01.2012
- Assist with recruitment and onboarding of employees, process job changes and salary adjustments, job description audit, and FLSA audit review
- Function as a primary source of benefit information for employees regarding 401(k), Pension Plans, Incentive Plans, and Executive Deferred Compensation Plan
- Applied information from plan documents, summary plan descriptions, policies and procedures which govern retirement benefit programs
- Security administrator for the HRIS system and systems lead for ADP HRIS implementation
- Maintained a dialogue with systems users and management relating to HR system improvements and provided recommendations based on objective cost/benefit criteria
- Drafted system documentation for users to assure HR system activities throughout locations to ensure uniform approach and data integrity
- Generated and audited large reporting requirements related to government reporting (EEO-1) and Total Compensation Statements
- Assisted with annual compensation review and incentive program
Education
BACHELOR OF ARTS - BUSINESS ADMINISTRATION
ST. XAVIER UNIVERSITY
CHICAGO, ILSkills
- Microsoft Office Suite
- Navex Compliance Case Management Software
- Diligent Boardbooks
- CT Advantage
- M-Files
- Oracle
- Symfact
- ADP
- SharePoint
- Concur
- Docusign
- Ethics management
- Litigation management
- Corporate governance
- Trademark registration
- Intellectual property management
- Teamwork and collaboration
- Time management
- Attention to detail
- Critical thinking
- Adaptability and flexibility
- Professionalism
- Microsoft office and docusign
- Continuous improvement
- Case management
Accomplishments
- Collaborated with team of 10 in the development of contract management system implementation.
Certification
- Public Notary License-State Secretary/Department of Illinois.
Languages
Spanish
Professional Working
Timeline
LEGAL AFFAIRS MANAGER
TTX COMPANY
01.2022 - 01.2024
CONTRACT & LEGAL AFFAIRS MANAGER
TTX COMPANY
01.2019 - 01.2022
SENIOR LEGAL LIAISON
TTX COMPANY
01.2013 - 01.2019
HR ANALYST, SR HR ANALYST, HR & LEGAL LIASON
TTX COMPANY
01.1999 - 01.2012
BACHELOR OF ARTS - BUSINESS ADMINISTRATION
ST. XAVIER UNIVERSITY
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