Diana Sanchez
Chicago
Summary
Organized Administrative Assistant assisting with daily office needs and managing general administrative activities.
Comfortable working alone or with teams to accomplish on-time and accurate tasks.
Passionate about continuous learning.
Overview
22
22
years of professional experience
2002
2002
years of post-secondary education
Work History
Administrative Assistant - Scheduling & Recruiting
St. Moritz Security Services
Chicago
04.2013 - Current
- Managed daily office operations.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Maintained office supplies inventory by checking stock to determine inventory level.
- Directed customer/employees inquiries to appropriate department personnel.
- Updated contact lists regularly when changes occur in employee status or contact information.
- Reviewed resumes and assessed candidate qualifications for open roles.
- Reviewed resumes, conducted phone screens, and evaluated applicant responses to determine suitability for various positions
- Explained job duties, to potential candidates.
- Coordinated background checks on successful candidates prior to offer acceptance.
- Assisted with onboarding new employees and maintaining employee records.
- Facilitated onboarding processes for new hires.
- Organize the uniform room and place stock orders.
- Processed employee rehires, transfers, terminations.
- Submit withholdingsto HR.
- Handled correspondence, including emails, phone calls, and mail distribution effectively.
- Maintained inventory of office supplies and facilitated timely reordering processes.
- Processed payroll for over 300 employees bi-weekly, ensuring accuracy of pay.
- Submitted adjustments for deductions of uniforms or tancards applications.
- Reviewed timesheets for accuracy and completeness prior to processing payroll.
- Recorded adjustments to previous pay-related errors.
- Organized files, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
- Completed day-to-day duties accurately and efficiently.
- Supported recruitment processes by scheduling interviews and coordinating candidate communications.
- Screened resumes to identify qualified candidates for open positions within the organization.
- Supported employee onboarding.
- Set up in-person interviews.
- Entered schedules in Tracktik, distrubute schedules to employees.
- Verified employee hours worked against timesheets provided by supervisors.
- Approved shift, Process payroll and submit payroll.
- Complete every task on a daily basis
Office Manager-Warehouse Supervisor - Drivers Supe
Chicago Mattress Company
Chicago
07.2003 - 05.2010
- Managed office operations and maintained efficient workflows for multiple departments.
- Trained new employees on office procedures and models for mattress orders.
- Maintained vendor relationships to ensure timely service delivery and support needs.
- Answered phone calls, responded to emails, routed mail and coordinated courier services.
- Tracked invoices and payments to ensure accuracy of accounts receivable and payable information.
- Monitored payments due from clients and promptly contacted clients with past due payments.
- Managed front desk operations including greeting visitors, answering questions or directing them to appropriate personnel.
- Supervised staff members, organized schedules and delegated tasks.
- Resolved customer complaints or answered customers' questions.
- Consulted with managers to resolve problems relating to employee performance, office equipment and work schedules.
- Organized company christmas parties.
- Monitored daily shipping, handling and receiving to promote smooth operations within warehouse.
- Established and maintained good relations with customers, vendors, and transport companies.
- Reviewed invoices for accuracy prior to authorizing payment processing.
- Coordinated with transportation companies for timely delivery of goods.
- Created and sent price quotes to potential customers.
- Managed the company when owners where away.
- Submitted invoices promptly after the completion of projects.
- Processed invoices, payments and bank deposits.
- Processed orders, invoices, and other related documents.
Education
Administrative Assistant/ - Associate of Applied Science Program
St. Agustine College
Chicago, IL 01.2012 - 04.2013
Farragut Carrer Academy
Chicago, ILSkills
- Payroll administration
- Office management
- Employee onboarding
- Inventory control
- Customer relationship management
- Vendor relations
- Invoice processing
- Problem solving
- Attention to detail
- English fluency
- Spanish fluency
- Inventory supplies
- File organizing
Languages
English
Elementary
Spanish
Elementary
Timeline
Administrative Assistant - Scheduling & Recruiting
St. Moritz Security Services
04.2013 - Current
Administrative Assistant/ - Associate of Applied Science Program
St. Agustine College
01.2012 - 04.2013
Office Manager-Warehouse Supervisor - Drivers Supe
Chicago Mattress Company
07.2003 - 05.2010
Farragut Carrer Academy