Diana Alba

• Supervised and directed a team of 23 QA representatives performing program audits.
• Trained, supported, and assisted in the deployment of combat-ready detachments.
• Managed and supported 57 enlisted personnel who performed scheduled and unscheduled maintenance and all machinery.
• Trained and supervised 57 enlisted personnel in the maintaining of logs and records for five uniquely configured styles of machinery.
• Manage filing systems, both digital and physical, for departments across the engineering department.
• Perform ongoing clerical duties, including managing supply inventory, preparing presentations, and organizing meetings.
• Ensured facility was complying with OSHA standards, including managing safety.

• Inspect fire extinguishers and emergency shower/eye washing stations by computerized maintenance management system (CMMS), when initially placed in service, at 30-day intervals thereafter, and at more frequent intervals when circumstances require.

• Use computerized maintenance management system (CMMS) to record location and related information about equipment to be inspected and monitored.

• In adherence to Facilities Services procurement procedures expedite arrangements to charge, fill, maintain, recharge, refill, repair and test fire extinguishers with appropriate contracted service provider.

• Establish and maintain a stock supply of fire extinguishers for immediate exchange in the Facilities Services Inventory warehouse.

• Identifies and prepares work request for broken or damaged equipment or building components seen during inspections and monitoring.

• Perform annual physical inventories of fire extinguishers in assigned areas.

• Reviewed invoices, expense reimbursements, and proper coding, prior to approval.
• Restocked supplies and placed purchase orders to maintain adequate stock levels.
• Developed and updated spreadsheets to track, analyze, and report on department expenses.
• Assisted manager in all aspects of business operations.
• Managed and coordinated travel arrangements and accommodation for department visitors.
• Managed all classroom reservations.
• Responsible for the processing of purchase orders for the math department.
• Work with outside vendors to manage contracts.

● Assist in the supervision of work team providing maintenance and operations services to the assigned buildings ensuring timely delivery of facilities services requested by clients.

● Serve as shop-level expert in specific technical field. Assist in the direct supervision, maintenance and operation of HVAC and other building systems for research laboratories, office space, and classroom space in multiple buildings of various ages and complexities.

● Manage multi-shift unionized staff and outside contractors. Assist in the prioritization and scheduling work assignments (daily management and long-range planning), inspect work for quality and completion, and coordinate emergency and urgent work. Review and approve time paid and requested time off for direct reports. Assist in conducting performance appraisals, and initiation of corrective actions as required.

● Partnering with other University staff, conduct regular inspection tours of buildings, equipment and surrounding grounds for deficiencies, potential safety, health, or code problems and necessary repairs. Prepare written reports summarizing findings, and advises other building users as appropriate, of findings, and recommendations for dealing with problems noticed in inspections.

● Coordinating and cooperating with other Shops, Facilities Managers, or Project Management on multi-shop work or reviewing major renovation projects. Work with architects, contractors, and building users, when building renovations or major systems repairs occur to ensure that this work is done in accordance with University standards and in a safe and efficient manner.

● Effectively develop, use and support standard operating procedures and support a preventive maintenance program. Use computerized maintenance management system and supporting business applications. Assist in the monitoring of the shops' operating budgets, alterations & repair budgets, and capital budget when applicable.

● Assist in the maintenance and tracking of operational key performance indicators, ensuring accurate metric reporting, and developing action plans for remediation or problem solving. Participate in the coordination and execution of strategic operational goals and objectives.

● In coordination with the ZM and AVP of Operations, assist in hiring and provide performance reviews and associated training plans based on annual skills assessment for staff.

● Support the development of long and short range plans for maintenance and expansion to support strategic mission of Facilities Services.

● Manage staff time in appropriate UChicago system to ensure all hours worked are accurately reported in CMMS.

● Respond to emergency calls at any hour of the day and may work long or irregular periods when needed.

Perform other related duties as required