Deborah Simpson
Chicago
Summary
Administrative assistant with over 11 years of experience in logistics management for senior executives. Demonstrated expertise in office administration, travel coordination, and event planning, resulting in improved operational efficiency. Proficient in SAP Concur for expense management and adept at maintaining client interaction records using Dealogic and Corpaxe. Successfully adapted to fast-paced trading floor environments, enhancing support for senior management across multiple divisions.
Overview
12
12
years of professional experience
Work History
Administrative Assistant
Jefferies
Chicago
11.2017 - 05.2025
- Managed national and international travel logistics for senior managers and analysts in Equity and Fixed Income divisions.
- Developed and processed expense reports for senior management across Chicago, Dallas, and Los Angeles locations.
- Utilized Dealogic and Corpaxe to improve tracking of client interactions.
- Generated monthly reports for the Managing Director overseeing Midwest Equity Sales operations.
- Reduced costs by 15% through strategic optimization of catering services and analyst marketing efforts.
- Facilitated remote support during business trips, ensuring seamless communication.
Receptionist Administrator
Jefferies
Chicago
08.2013 - 10.2017
- Streamlined front desk operations to create professional first impressions for visitors.
- Answered, screened, and routed incoming calls to ensure efficient communication flow.
- Coordinated meeting and conference room scheduling across multiple departments.
- Processed expense reports for senior management in Equity and Fixed Income Divisions.
- Developed the first receptionist manual detailing office responsibilities and role expectations.
- Assisted onboarding and new hire desk setup with IT, and managed employee access through badge and key assignments.
- Purchased office supplies for 170 employees, reducing costs by 20% within six months through effective spreadsheet management.
Education
Associate of Applied Science - Administrative Assistant & Secretarial
Robert Morris University
Chicago, IL06-1999
Skills
- Travel planning and expense tracking and processing
- Microsoft software
- Report generation via Dealogic and Corpaxe
- Organizational skills for scheduling
- effective cost reduction strategies
- Problem-solving time management skills
- Meticulous attention to detail in administration
- Client interaction and vendor management
- Inventory oversight and operational management
Timeline
Administrative Assistant
Jefferies
11.2017 - 05.2025
Receptionist Administrator
Jefferies
08.2013 - 10.2017
Associate of Applied Science - Administrative Assistant & Secretarial
Robert Morris University
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