CHALONDA WHITE
Chicago,IL
Summary
Professional Executive Administrative Assistant is skilled in executing administrative duties to support and enhance the effectiveness of senior-level executives in a fast-paced business environment. Demonstrated success interacting with internal and external organizations. Proficient in SAP applications and maintains a high degree of confidentiality in handling sensitive materials. Dedicated administrative professional with successful experience in fast-paced office settings. Experience also as a Project Management Assistant, well-versed in monitoring tasks, teams, and activities for completion, accuracy, and compliance with standards. Excellent attention to detail with a methodical and well-organized nature.
Overview
23
23
years of professional experience
Work History
Project Management Analyst
ComEd
10.2023 - Current
- Identified plans and resources required to meet project goals and objectives.
- Planned, designed, and scheduled phases for large projects.
- Developed and initiated projects, managed costs, and monitored performance.
- Met project deadlines without sacrificing build quality or workplace safety.
- Prepared and distributed team-based communications to foster collaboration and enhance team morale.
- Recorded time allocated to projects and updated master tracking documents.
- Worked with senior leadership to complete complex projects on time and under-budget.
Executive Administrative Coordinator (Contractor)
ComEd
11.2022 - 10.2023
- Coordinated and scheduled meetings and conference calls to optimize the scheduling of senior staff.
- Managed supervisor itinerary and appointments and streamlined scheduling procedures.
- Organized spaces, materials and catering support for internal and client-focused meetings.
- Implemented project management techniques to overcome obstacles and increase team productivity.
Administrative Specialist
Metropolitan Water Reclamation District
02.2001 - 11.2022
- Conducted thorough research using diverse resources to assist professional staff with routine and special project tasks.
- Delivered top-notch administrative support to office staff, promoting excellence in office operations.
- Created and updated physical records, and digital files to maintain current, accurate, and compliant documentation.
- Created expense reports, budgets, and filing systems for the management team.
- Organized and coordinated conferences and monthly meetings.
- Prepared and distributed team-based communications to foster collaboration and enhance team morale.
- Prepared project documents, reports, and brochures.
- Created and updated records and files to maintain document compliance.
- Processed travel expenses and reimbursements for the executive team and senior management group.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Maintained and optimized the manager's calendar, scheduled appointments and meetings, and addressed conflicts with adequate time for preparation, follow-up, and planning.
- Liaised between departments to facilitate communication and keep parties updated on project developments.
- Maintained database and spreadsheets with accurate inventory and status.
- Tracked hours and expenses to keep the project on task and within budgetary parameters.
- Conducted research and gathered key information for use in upcoming project planning.
Education
Bachelor of Science - Computer Engineering
DeVry University
Tinley Park05.2001
High School Diploma -
Hillcrest High School
Country Club Hills, IL06.1997
Skills
- Video conference preparation
- Meeting planning
- Document management
- Travel coordination
- Database Management
- Appointment setting
- Business administration
- Customer service
- Project Evaluation
- Project Planning
- Project Tracking
Professional Licenses
Licensed Real Estate Broker in the State of Illinois
Timeline
Project Management Analyst
ComEd
10.2023 - Current
Executive Administrative Coordinator (Contractor)
ComEd
11.2022 - 10.2023
Administrative Specialist
Metropolitan Water Reclamation District
02.2001 - 11.2022
Bachelor of Science - Computer Engineering
DeVry University
High School Diploma -
Hillcrest High School
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