Carlos Barcenas
Chicago
Summary
Proficient in managing legal documentation and scheduling for Fact Witnesses, with a solid foundation in office operations. Proven ability to maintain organized files and deliver exceptional customer support, contributing to effective legal processes.
Overview
11
11
years of professional experience
Work History
Fact Witness Coordinator
KMRG Federal at the U.S Attorneys Office NDLN
Chicago
06.2025 - Current
- Compose original letters that do not require legal interpretations but require a good working knowledge of legal
procedures and specialized terminology relevant to Fact Witness laws and regulations
• Establish and maintain a variety of Fact Witness files, documents, and databases
• Assemble documents and other information for Fact Witness file material and retention in accordance with established
procedures and DOJ regulations
• Establish and maintain a calendar and/or database of active and pending Fact Witness appearances; track hearings, trial
dates, Grand Jury, and scheduling conferences
• Perform other administrative and logistical Fact Witness management-related duties as required/assigned - Organized case management activities for attorneys at the U.S. Attorneys Office.
- Sorted and filed documentation and evidence for ongoing federal cases and investigations.
- Facilitated communication between legal teams and external stakeholders effectively.
Admin Support
U.S. Attorney’s Office Northern District of Illinois
09.2024 - 05.2025
- Managed stockroom inventory, reordered supplies, and rotated stock to optimize organization and ensure availability for team needs
- Received, inspected, and processed deliveries while verifying accuracy and addressing errors
- Delivered incoming and outgoing mail while ensuring timely processing and accurate documentation
- Set up and maintained conference rooms, arranged equipment, and ensured cleanliness to facilitate effective meetings
- Prepared and maintained logs for checks, funds, and deliveries to ensure compliance with office procedures
- Assisted with office relocations by moving case files and coordinating with the Federal Records Center.
- Maintained directories and responded to urgent mail and supply requests to support employee operations
General Clerk III
U.S. Attorney’s Office Northern District of Illinois
01.2024 - 01.2025
- Inspected and processed incoming deliveries while resolving discrepancies to ensure accurate records
- Managed mail distribution and supply inventory to ensure timely delivery and stock availability
- Facilitated secure inter-office transport of materials, ensuring timely delivery to support departmental operations
- Coordinated conference room setups, ensuring cleanliness and functionality of equipment for effective meetings
- Maintained accurate financial transaction logs and processed daily reporting tasks to support financial oversight
- Operated office equipment to support document preparation and filing needs (e.g., copiers, scanners, etc.)
- Assisted with tracking and organizing records to support compliance with agency procedures
Admin Support
U.S. Attorney’s Office Northern District of Illinois
09.2019 - 09.2024
- Prepared conference rooms for meetings by ensuring operational readiness of all equipment
- Managed the flow of incoming and outgoing mail by ensuring proper documentation and timely processing
- Processed deliveries by verifying the accuracy of shipments and resolving discrepancies immediately
- Assisted staff by updating office directories and fulfilling mail and supply requests
- Fulfilled supply room requests by maintaining availability of necessary items for office use
- Monitored inventory levels in stockroom and reordered supplies to maintain stock rotation
- Inspected and stored office furniture and equipment and ensured proper handling and documentation
Client Support
Ford City Mall
08.2015 - 08.2018
- Provided prompt, professional responses to customer inquiries, enhancing satisfaction
- Resolved customer concerns and issues efficiently, improving overall interaction quality
- Answered a high volume of incoming calls and routed messages to the appropriate departments
- Coordinated communication with departments to effectively address customer and event needs
- Assisted with maintaining accurate records of customer feedback and event participation
- Supported event coordination by helping with planning, setup, and execution of mall events
- Placed promotional signs and event materials throughout the mall to attract customers and ensure visibility
Education
Associate of Science - Paralegal Studies
Northwestern College
Bridgeview, ILSkills
- Case Documentation
- Client Coordination
- Case inquiries response
- Document management
- Scheduling
- Visitor coordination
- Record Keeping
- Office Equipment Operation
- Time management
- Organization skills
- Written Communication
- Public communication
- Communication Skills
Voice Of Candidate
I’m proficient in office software, have strong communication skills, and am committed to excellent customer service. I adapt quickly to new tasks and take pride in delivering results. I’m confident my experience and work ethic will contribute to the success of the team.
References
- Anthony Starks, Starks Industries, President & CEO, 202-587-5730, tony@starks-industries.com
- Peter Hunt, Cherokee Nation, Team Lead, 630-947-5709, Peter.hunt@att.net
- Frederick D’ Agostino, Ram Technologies, Operation Manager, 703-781-6515, fred@ram-technologies.net
Background Investigation
True, Clean and clear, Clean and clear, Positive employment and personal references
Administrative Data
7, USAO Public Trust
Timeline
Fact Witness Coordinator
KMRG Federal at the U.S Attorneys Office NDLN
06.2025 - Current
Admin Support
U.S. Attorney’s Office Northern District of Illinois
09.2024 - 05.2025
General Clerk III
U.S. Attorney’s Office Northern District of Illinois
01.2024 - 01.2025
Admin Support
U.S. Attorney’s Office Northern District of Illinois
09.2019 - 09.2024
Client Support
Ford City Mall
08.2015 - 08.2018
Associate of Science - Paralegal Studies
Northwestern College