Brooke Holbrook
Chicago
Summary
Executive Assistant with over seven years of experience in high-level administrative support for senior executives. Expertise in managing complex calendars, coordinating international travel, and preparing for high-stakes meetings. Proficient in MS Office Suite and CRM systems, with a proven track record of handling sensitive information discreetly. Strong ability to enhance productivity and implement strategic solutions for improved organizational efficiency.
Overview
7
7
years of professional experience
Work History
Executive Assistant
Consensus
07.2023 - 01.2026
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Managed executive calendars, emails, scheduling meetings, and appointments to optimize time.
- Organized company events, including logistics and vendor coordination for successful execution.
- Processed travel expenses and reimbursements for the executive team and senior management group.
- Updated spreadsheets and created presentations to support executives, and boost team productivity.
Executive Administrative Assistant
BTS
05.2022 - 05.2023
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Tracked, monitored, and followed up on all client inquiries via email in a timely manner
- Used software to coordinate meetings, appointments, and tasks senior executives.
- Organize, attend and participate in weekly zoom team meetings
- Work daily with Slack, Outlook, Microsoft Suites and Google Suites
- Managed complex calendars for multiple executives, ensuring all meetings and deadlines were met on time
- Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
Executive Administrative Assistant
Keller Williams Realty
04.2021 - 04.2022
- Developed an efficient calendar management system that streamlined executive scheduling and reduced delays.
- Worked daily with software programs such as Word, Excel, CRM systems, Outlook, Google Workspace, MailChimp, and.
- Email marketing utilizing MailChimp for 500+ users.
- Create content and manage all social media accounts, such as Facebook, Instagram, and Twitter.
- Developed and implemented streamlined administrative processes that improved organizational efficiency by 63%.
- Conducted detailed research and compiled reports, providing the executive with valuable insights for decision-making.
- Scheduled appointments and meetings, ensuring the smooth flow of daily operations.
- Compiled and analyzed data to produce accurate reports and presentations for stakeholders.
Flight Attendant
SkyWest Airlines
03.2019 - 03.2021
- Answered passengers' questions and provided solutions to issues arising during flights.
- Facilitated communication between the flight deck and cabin crew prior to and during flights to promote smooth operations.
- Monitor, manage and secure cabin Provide assistance to passengers with special needs (children, disabled persons, elders etc)
- Prepare and submit reports on flight incidents.
- Ensured aircraft and passenger compliance with policies, procedures, regulations, and safety guidance.
- Performed pre-flight and post-flight cabin checks to ensure that all safety procedures were properly followed.
- Remain calm, follow established protocols, and assist passengers in maintaining their safety and well-being in emergency situations.
Education
High School Diploma -
Jenkins Independent
JenkinsSkills
- Problem solving
- Time management
- Multitasking
- Communication
- Microsoft Suite
- Salesforce
- Calendar management
- Data entry
- Travel coordination
- Google Workspace
- Slack, JIRA, Divvy/BILL, Lattice
Timeline
Executive Assistant
Consensus
07.2023 - 01.2026
Executive Administrative Assistant
BTS
05.2022 - 05.2023
Executive Administrative Assistant
Keller Williams Realty
04.2021 - 04.2022
Flight Attendant
SkyWest Airlines
03.2019 - 03.2021
High School Diploma -
Jenkins Independent