Summary
Overview
Work History
Education
Skills
Timeline
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EMILY CEROLL

Chicago

Summary

Professional with strong background in executive support, adept at managing complex schedules, coordinating meetings, and handling confidential information. Highly skilled in communication, organization, and problem-solving, ensuring seamless office operations. Focused on team collaboration and achieving results, adapting flexibly to changing needs and priorities. Dependable and resourceful, consistently delivering high-quality outcomes.

Overview

13
13
years of professional experience

Work History

Executive Assistant

RIVERGLADE CAPITAL
03.2020 - Current
  • Provide support for two Managing Directors, CFO, CCO, two Principals, and five Vice Presidents
  • Expense Reports and AR/AP
  • Serve as the Office Manager; duties include coordinating office supplies, handing all office supply and delivery
  • Plan and Execute all meetings and events including: Board meetings both locally and domestically, Annual Investor Meeting, Portfolio Company Offsites and Company Summits, and the annual holiday party
  • Including travel, hotel blocks, transportation, etc.
  • Support and schedule cross-functional meetings including Investment Committees and Board Meetings
  • Efficiently coordinate and manage complex calendars
  • Arrange frequent domestic and multi country international travel across multiple time zones
  • Successfully oversaw an office move
  • Handled confidential and sensitive information with discretion and tact.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Served as a liaison between departments to facilitate effective communication throughout the company.
  • Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
  • Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
  • Supported HR activities, facilitating hiring process by scheduling interviews and liaising with candidates.
  • Supported business and hospitality needs of corporate partners and staff during meetings and company events.
  • Developed strong relationships with vendors leading to improved contract terms resulting in cost savings for the company.
  • Facilitated onboarding of new employees, ensuring smooth transition into company culture and workflow.
  • Maintained strict confidentiality of sensitive information, upholding company's privacy policies and ethical standards.
  • Filed paperwork and organized computer-based information.
  • Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
  • Updated and maintained confidential databases and records.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
  • Volunteered to help with special projects of varying degrees of complexity.
  • Created and managed office systems to efficiently deal with documentation.

Office Manager / Executive Assistant

JHL Capital Group
05.2018 - 03.2022
  • Company Overview: JHL Capital Group is a registered investment adviser founded in 2006
  • Partners include high net worth individuals, endowments, foundations, pensions, sovereign wealth funds and other institutional investors
  • Directly supported 5 investment team members in calendar management, travel arrangements, conferences, and preparing research binders
  • Scheduled, coordinated, and set internal and client meetings
  • Managed and assisted in large office move as well as managing employee relocation process
  • Answered, transferred, and screened a high volume of calls company wide
  • Assisted Human Resource team in hiring process such as interview coordination and onsite day of time management
  • Took on ordering inventories of office supplies, groceries, and all other necessities
  • Effectively developed new filing and organizational practices to increase productivity
  • Plan, budgeted, and negotiated all office events
  • JHL Capital Group is a registered investment adviser founded in 2006
  • Partners include high net worth individuals, endowments, foundations, pensions, sovereign wealth funds and other institutional investors

Assistant Manager

IIJIN
06.2017 - 04.2018
  • Company Overview: Designer retail store with a niche line
  • Completed weekly schedules according to payroll policies
  • Built and sent bi-weekly store wide progress reports
  • Managed all payables including salaries, commissions, and vendor invoices
  • Ordered merchandise necessary to store demands
  • Addressed and corrected staff communication issues in a tactful and effective manner
  • Keyholder coordinated in-store private shopping events with LA Stylists
  • Designer retail store with a niche line

Stylist

Root
06.2012 - 03.2017
  • Company Overview: Top high end hair salon in the Twin Cities area
  • Cross sell multiple brands
  • Onboarded and mentored new stylist and assistants
  • Created repeat business by developing long term relationships with clients
  • Top high end hair salon in the Twin Cities area

Education

Cosmetology License -

Aveda Institute
Minneapolis, MN

60 Credits Towards Nursing Degree -

Anoka Ramsey College

High School Diploma -

North Branch High School

Skills

  • Microsoft Office
  • Google Suite
  • Event Planning
  • Office Management
  • Concur
  • Complex Travel Coordination

Timeline

Executive Assistant

RIVERGLADE CAPITAL
03.2020 - Current

Office Manager / Executive Assistant

JHL Capital Group
05.2018 - 03.2022

Assistant Manager

IIJIN
06.2017 - 04.2018

Stylist

Root
06.2012 - 03.2017

Cosmetology License -

Aveda Institute

60 Credits Towards Nursing Degree -

Anoka Ramsey College

High School Diploma -

North Branch High School

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EMILY CEROLL