Ashley Stoltz
Palatine
Summary
Resourceful Executive Assistant and Office Coordinator with a strong track record of supporting senior leadership, managing complex calendars, coordinating travel, and maintaining efficient office operations. Known for exceptional organization, proactive problem‑solving, and the ability to streamline processes that enhance productivity and create a seamless workplace experience.
Overview
12
12
years of professional experience
Work History
Executive Assistant /Front Office Coordinator
Leica Biosystems
Deer Park, IL
02.2024 - Current
- Provide high‑level administrative support to senior leadership, including complex calendar management and meeting coordination.
- Arrange comprehensive domestic and international travel itineraries, including flights, hotels, and ground transportation.
- Process and reconcile expense reports for five senior leaders and approve expenses for their direct reports.
- Manage conference room calendars across two floors, ensuring accurate scheduling and coordinating catering for daily meetings.
- Reconcile the corporate credit card monthly with accuracy and attention to detail.
- Support company culture by assisting with planning and executing onsite and offsite events as part of the social committee.
- Maintain office supply inventory and oversee general office operations to ensure a smooth and organized work environment.
Operations Administrator
The Plexus Groupe
Deer Park, IL
10.2021 - 08.2023
- Oversaw licensing management for individuals and organizations, ensuring compliance with CE requirements.
- Provided front‑desk support, greeting visitors and managing incoming calls across multiple office locations.
- Monitored office and kitchen supply levels and coordinated replenishment.
- Managed maintenance and service requests to support facility operations.
- Maintained a global calendar to optimize scheduling and improve workflow across departments.
Office Administrator
The Plexus Groupe
Deer Park, IL
10.2018 - 10.2021
- Welcomed and directed visitors, ensuring a positive and professional first impression including answering and screening all calls
- Coordinated with service providers to facilitate onsite maintenance and repairs.
- Provided clerical support including mail sorting, scanning checks, and managing administrative projects.
- Performed general office tasks such as copying, faxing, and document handling.
- Contributed to company culture by organizing office events through the Culture Club.
Teacher's Assistant
KinderCare Learning Centers
Hoffman Estates, IL
07.2014 - 05.2015
- Assisted lead teacher in developing and implementing lesson plans to enhance student learning experiences
- Supported classroom management by maintaining a positive and productive learning environment
- Facilitated small group activities, fostering collaboration and engagement among students
- Monitored student progress and provided feedback to optimize individual learning paths
Sales Associate
Dicks Sporing Goods
Schaumburg, IL
10.2013 - 09.2014
- Drove customer engagement through personalized service and product recommendations.
- Maintained inventory accuracy by performing regular stock checks and assisting with restocking.
- Trained new sales associates on company policies, product knowledge, and customer interaction techniques.
- Implemented visual merchandising standards to enhance product visibility and appeal to customers.
Education
Bachelor of Arts - Psychology
Roosevelt University
Chicago, IL05-2021
Associate of Arts -
William Rainey Harper College
Palatine, IL01-2019
Skills
- Executive & Administrative Support
- Calendar & Schedule Management
- Domestic & International Travel Coordination
- Office & Facilities Management
- Event Planning & Logistics
- Expense Reporting & Reconciliation
- Reception & Visitor Management
- Vendor & Service Coordination
Timeline
Executive Assistant /Front Office Coordinator
Leica Biosystems
02.2024 - Current
Operations Administrator
The Plexus Groupe
10.2021 - 08.2023
Office Administrator
The Plexus Groupe
10.2018 - 10.2021
Teacher's Assistant
KinderCare Learning Centers
07.2014 - 05.2015
Sales Associate
Dicks Sporing Goods
10.2013 - 09.2014
Bachelor of Arts - Psychology
Roosevelt University
Associate of Arts -
William Rainey Harper College