Andrea Escutia
Palos Heights,IL
Summary
A dynamic Event Organizer with a proven track record at One Life Music Sony Music, adept in logistics management and vendor negotiation. Spearheaded innovative event strategies, enhancing brand awareness and attendee engagement. Excelled in budgeting, securing competitive rates, and leading teams to surpass objectives. Demonstrated excellence in social media promotion, contributing to significant event success.
Self-directed event coordinator with over 2 years of experience creating strategic alliances with organizational leaders to align with and support key business initiatives for on-time, under-budget event completion. Organized and ambitious planner with expertise in managing costs and budgets while establishing partnerships with vendors for optimal savings. Customer-oriented time manager and decisive leader.
Highly organized and detail-oriented professional passionate about executing exceptional events that achieve established goals. Experience with planning, budgeting and coordinating wide variety of both small-scale and large-scale events. Strong communicator and negotiator able to foster relationships with key stakeholders and vendors.
Overview
1
1
year of professional experience
Work History
Event Organizer
One Life Music Sony Music
10.2022 - 10.2023
- Participated in strategy development and planning to grow organizing program and advance campaigns.
- Coordinated schedules and timelines for events.
- Wrote e-mails, promoted events via social media and drafted phone scripts to recruit volunteers.
- Managed event logistics and operations.
- Brainstormed and implemented creative event concepts and themes.
- Developed creative themes for events and created related activities to engage attendees.
- Developed detailed event reports, documenting all aspects of each event.
- Supported senior leadership by developing status reports on activities related to planning, scheduling, cancellation, inquiries, resourcing, risk mitigation, and proposal development for various events.
- Coordinated transportation and parking arrangements for guests and vendors.
- Utilized social media to promote events and increase attendance.
- Researched and identified new vendors and suppliers to obtain competitive pricing.
- Trained and supervised event staff to complete tasks on time.
- Implemented protocols and procedures to effectively manage planning process.
- Evaluated existing plans, processes and events planning services to identify opportunities for improvement.
- Analyzed event costs to identify areas of improvement and cost savings.
- Produced concept plans for high-profile corporate meetings and events.
- Created detailed timelines and budgets for events to meet all deadlines.
- Monitored and controlled event expenditures to meet budgets.
- Coordinated travel and accommodations for event attendees.
- Developed and distributed event surveys to gather feedback and assess event success.
- Managed administrative logistics of events planning, event booking, and event promotions.
- Implemented contingency plans to address last-minute changes or unforeseen events.
- Negotiated contracts with venues, vendors and suppliers to obtain best rates and services.
- Oversaw event registration process by collecting and tracking attendee information.
Event Planner
17 Veinte Entertainment
10.2022 - 10.2023
- Established working relationships with clients by organizing various events.
- Coordinated with participating vendors during event planning.
- Managed event logistics and operations.
- Performed event coordination for larger parties and gatherings.
- Coordinated schedules and timelines for events.
- Performed face-to-face meetings to finalize contract for services and event details.
- Corresponded with clients to answer questions and resolve issues.
- Conferred with event staff at event site to coordinate details.
- Brainstormed and implemented creative event concepts and themes.
Education
Bachelors of Entertainment Company Management - Arts And Entertainment Management
Anahuac University
Mexico City05.2023
Skills
- Budgeting and finance
- Security planning
- Brand awareness
- Social media promotion
- Venue selection
- Transportation coordination
- Vendor negotiation
- Event sales
- Expense tracking
- Networking strategies
- Logistics management
- Media relations
Languages
Spanish
Native or Bilingual
Timeline
Event Organizer
One Life Music Sony Music
10.2022 - 10.2023
Event Planner
17 Veinte Entertainment
10.2022 - 10.2023
Bachelors of Entertainment Company Management - Arts And Entertainment Management
Anahuac University
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