Alexia Lopez

New Lenox

Summary

Professional financial specialist with strong record in bookkeeping and financial management. Adept at maintaining accurate records, payroll processing, and managing accounts payable and receivable. Known for excellent team collaboration, flexibility, and reliability, ensuring compliance and timely financial reporting. Skilled in QuickBooks, Microsoft Excel, and financial analysis, bringing valuable insights to drive organizational success.

Overview

years of professional experience

Work History

Office Manager/Payroll Administrator

Will County Regional Office Of Education

09.2023 - 04.2025

Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
Coordinated new hire and termination processes to facilitate smooth operations.
Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
Served as a liaison between upper management and staff members, facilitating open channels of communication to address concerns or issues.
Facilitated smooth payroll processing, calculating employee wages, deductions, and benefits accurately.
Managed accurate records of employee time off, leave balances, and attendance for precise pay calculation.
Prepared and submitted payroll taxes and reports to regulatory agencies.
Assisted in the development of annual budgets by providing accurate data on projected salary expenses based on current staffing levels and anticipated changes.
Completed tax forms in compliance with legal regulations.
Maintained organized filing system for all accounts payable records, ensuring easy access to information when needed.
Reconciled bank statements on a monthly basis, identifying discrepancies and resolving issues promptly.
Processed vendor invoices efficiently, reconciling discrepancies and negotiating favorable payment terms when necessary.
Prepared comprehensive financial statements, including balance sheets, income statements, and cash flow reports for leadership review.
Reconciled company bank, credit card and line of credit accounts, investigating, and resolving discrepancies to keep accounts audit-ready.
Managed year-end payroll activities, ensuring timely and accurate W-2 and 1099 distribution.

Bookkeeper

Professional Development Alliance

09.2020 - 09.2023

Maintained and processed invoices, deposits, and money logs.
Managed accounts payable and receivable activities, maintaining vendor relationships and positive cash flow.
Handled payroll processing for employees, ensuring timely payment and adherence to tax regulations.
Monitored incoming payments from clients, ensuring prompt application of funds against outstanding invoices.
Prepared monthly bank reconciliations to ensure accurate representation of company''s financial position.
Reduced errors in financial reporting by conducting thorough reviews and ensuring accurate data entry.
Provided support during audits by supplying requested documentation promptly and accurately.
Assisted with budget preparation and monitoring, contributing to better expense control.

Administrative Assistant/Accounts Payable Clerk

Bloom High School

12.2016 - 09.2020

Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
Supported executive staff through scheduling meetings and preparing crucial documents.
Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
Maintained inventory of office supplies and placed orders.
Assisted in preparation of financial reports, gathering data that contributed to budgeting accuracy.

Administrative Assistant

Bloom Trail High School

08.2008 - 12.2016

Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
Supported executive staff through scheduling meetings and preparing crucial documents.
Ensured accurate record-keeping with diligent data entry and database management for vital company information.

Education

Santa Rosa High School

Santa Rosa, TX

Skills

Customer service
Office management
Organizational skills

Office administration
Bookkeeping
Payroll processing

Languages

English

Native or Bilingual

Spanish

Professional Working

Timeline