Excel
Rivka Chai
Office Manager
Kiryat Ono,M
Summary
Seasoned dynamic and resourceful Office Manager with noted experience in administrative management. Prioritize projects and multitask effectively to achieve project goals. Methodical and detail-oriented team player with expertise in team leadership. Offering these skills and strong work ethic.
Overview
9
9
years of professional experience
2
2
Languages
Work History
Receptionist & Administrative Assistant
Kornit Digital
Rosh Ha'Ayin, Israel
09.2021 - Current
- Answered central telephone system and directed calls accordingly. Managed over 100 calls per day.
- Supported various administrative duties by proofreading, transcribing and invoicing.
- Sorted, received and distributed mail correspondence between departments and personnel.
- Monitored premises, screened visitors, updated logs and issued passes to maintain security.
- Assisted accounting department with typing purchase invoices for Priority system
Office Manager
Amiel Tours Ltd
Or Yehuda, Israel
03.2018 - 03.2020
- Established workflow processes, monitored daily productivity and implemented modifications to improve overall performance of personnel.
- Sourced vendors for special project needs and negotiated contracts.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Managed office operations while scheduling appointments for department managers.
- Developed standard operating procedures for all administrative employees.
- Compared vendor prices and negotiated for optimal savings.
- Coordinated special projects and managed schedules.
Project Manager
Kenes Exhibitions
Airport City, Israel
01.2011 - 07.2017
- Specializing in exhibitions and conferences in Water Technologies, in Israel and abroad, planning, organizing and recruiting over 100 companies from Israel and abroad and cooperating with Ministry of Foreign Affairs, Ministry of Economy and other official bodies.
- Developed and initiated projects, managed costs, and monitored performance.
- Fostered relationships with vendors to promote positive working relationships.
- Orchestrated projects within strict timeframes and budget constraints by solving complex problems and working closely with senior leaders.
- Identified plans and resources required to meet project goals and objectives.
- Achieved project deadlines by coordinating with contractors to manage performance.
- Oversaw high profile projects for by planning, designing, and scheduling phases.
- Provided accurate, detailed quantity take-offs from project drawings and technical specifications.
- Tracked project and team member performance closely to quickly intervene in mistakes or delays.
- Maintained open communication by presenting regular updates on project status to customers.
- Reported regularly to managers on project budget, progress and technical problems.
Education
Diploma - Remedial Education
Center For Educational Training
Zoom 12.2020 - 06.2021
Diploma - Time Management
Aurek Group
At Work - Aurek Group - Eamat GanSkills
Documentation and control
Organizational skills
Friendly nature
Staff Management
Performance improvement
Database administration
Workflow planning
Excellent multi-tasking ability
Accomplishments
- Used Microsoft Excel to develop inventory tracking spreadsheets
- Recognized by management for investigating and recognizing operational needs and establishing a special database of its kind for agents.
- Implemented new, interactive employee scheduling system to monitor, gauge and project staffing needs.
- Investigated, identified, and reconciled account discrepancies totaling thousands of NIS in company savings.
- Take initiative and leadership as a beginner, during an unexpected crisis at the event venue, and find creative solutions to the satisfaction of all participants.
- As a token of gratitude for my efforts at one of the conferences, a tree was planted in my name by Rotary Israel
Software
Word
Power Point
Ptiority
Interests
History, Nature, Science, Cooking & Baking, Volunteering, Dragon training
Hobbies
My first hobby is the beach I love being there watching the sea and being in the sun
I love dancing and singing loudly
Redecorating, painting and using material not to its functional purpose
Timeline
Receptionist & Administrative Assistant
Kornit Digital
09.2021 - Current
Diploma - Remedial Education
Center For Educational Training
12.2020 - 06.2021
Office Manager
Amiel Tours Ltd
03.2018 - 03.2020
Project Manager
Kenes Exhibitions
01.2011 - 07.2017
Diploma - Time Management
Aurek Group